Administrative and Finance Officer (80-100%)  

swisspeace is a practice and research institute dedicated to advancing effective peacebuilding. Partnerships with local and international actors are at the core of our work. Together, we combine competence and creativity to reduce violence and promote peace in contexts affected by conflicts.

To support our Mediation Program, we are looking for an:

Administrative and Finance Officer (80-100%)

Starting date: 1 November 2024 or by agreement

Location: Basel, Switzerland

The swisspeace Mediation Program provides high-quality support to ongoing peace mediation and dialogue processes, giving advice to mediators and conflict parties, providing capacity building for civil society actors, and running inclusion formats. Our experts offer dialogue and mediation training and develops knowledge products based on critical reflections and lessons from peace mediation, negotiation, and dialogue processes. We conduct cutting-edge research aimed at influencing scholarly debates and informing peace mediation practice.

The Administrative and Finance Officer supports the Mediation Program and is administratively part of the Central Services Team.

Your tasks:

Finances

•  Manage the accounts of projects and corresponding payment transactions in line with the respective grant agreements.
•  Provide financial and administrative support to implementing partners (remotely)
• Record expenses in the accounting system, conducting controlling tasks and ensuring periodical financial reporting to donors.
• Prepare the financial and administrative documents of projects for external audits.
• Acquisition support: support preparation of budget and other relevant documents for project proposals.

Event and travel management

• Support project teams with travel arrangements (visa, travel, insurance, accommodation)
• Provide logistical support for workshops and conferences.

Your profile:

• Education in the field of business administration (BA) or commercial training
• Knowledge of financial accounting; knowledge in event management is an asset
• Work experience is an asset
• Experience with Microsoft Dynamics NAV is an asset
• Good command of English (C1 or higher) and understanding of German (B1-B2 or higher); proficiency in Arabic and/or French and/or Spanish are important assets.
• Cultural sensitivity and strong communication skills
• Strong organizational skills, reliability and paying attention to detail
• Excellent MS Office skills
• Availability for occasional travels

Our offer:

• An interesting position in an attractive field of work with political relevance
• Possibility to work independently and as part of a team
• A salary in line with NPO industry standards – as per experience of CHF 65’000 to CHF 71’500 (100%)
• A positive working atmosphere in a dynamic and international team
• Good working conditions and attractive place of work in Basel, Switzerland.

We look forward to receiving your complete application in English including a cover letter, CV, work certificates and diplomas by 29 September 2024. Please submit your application via our online portal. Other means of application will not be accepted. Interviews will take place in October 2024.

For further information, please consult our website swisspeace.ch or contact us by phone at +41 61 551 56 99.