Administrative and financial assistant

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Description

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Introduction

The International Labour Organization (ILO) is the United Nations agency dedicated to improving access for men and women to decent and productive work in conditions of freedom, equity, security and dignity. Its mandate is to promote rights at work, encourage the creation of decent jobs, develop social protection and strengthen dialogue in the search for solutions to the problems of the world of work.

This position is located within the team of the technical cooperation project “Strengthening the governance of labour migration in the sectors of Agriculture and Domestic Work” (AGRIDOM), funded by the Swiss Agency for Development and Cooperation (SDC) and covering Côte d’Ivoire, Burkina Faso and Guinea. The project is managed in a decentralized manner by the ILO Country Office in Abidjan (covering Côte d’Ivoire and Burkina Faso) in close collaboration with the ILO Country Office in Dakar (covering Guinea). 

The AGRIDOM project aims to maximize the development potential of migrant workers in the agricultural and domestic work sectors through fairer migration and improved access to decent work. Migrant workers in both sectors play a fundamental role in the economies of countries of origin and destination at the very base of value chains. But too often, they face severe decent work deficits and limited opportunities. Responses to these challenges must be multidimensional, addressing informality and lack of worker protections, but also gender inequalities and weak governance of labor migration. Given that many of the causes of migration lie in lack of employment opportunities in countries of origin, the project will address these issues along migration corridors. 

The project has three immediate objectives over a period of 45 months:

• Gender-sensitive policy, regulatory and institutional frameworks in target countries ensure better governance of labor migration and promote respect for the principles of decent work in the agricultural and domestic work sectors
• Support mechanisms for informal economy actors are strengthened for better inclusion of migrant workers
• Current and potential migrant workers in the agricultural and domestic work sectors have expanded employment/livelihood choices through the acquisition of new knowledge and skills and support services

The start of project activities will be done in phases, with activities in Côte d’Ivoire from the first year (September 2021), and activities in Burkina Faso and Guinea concentrated on years 2 and 3 of the project. Three national project coordinators (NPCs) based respectively in Abidjan, Ouagadougou and Conakry will ensure the implementation and monitoring of activities in each country.

Hierarchical structure

• The incumbent works under the general supervision of the Director of the ILO Country Office in Abidjan and under the direct supervision of the National Project Coordinator. He/she will also benefit from the technical advice of the Labour Migration Specialist for Africa based in Abidjan as well as technical specialists from MIGRANT and other technical units at headquarters, the Country Office and the Decent Work team in Dakar. He/she has a high degree of autonomy in carrying out the tasks assigned to him/her. The supervision received is focused on the overall production of results that have an impact on the project and the office.  

Essential Functions and Responsibilities

• Maintain project financial records and tracking systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reporting. 
• Verify, review, process and prepare all documents, including contracts, and ensure accuracy and precision for financial approvals and payments.
• Prepare, on own initiative, correspondence to verify data, respond to queries and ensure necessary follow-up with project and ILO staff, consultants and counterparts. Bring to the attention of relevant officials matters requiring immediate attention.
• Review financial reports from project implementing partners and request additional information thereon, ensuring that such reports comply with ILO rules before submitting them to the Finance Unit. 
• Classify and assign budget codes, verify and process payment requests, verify vouchers, prices and invoices for compensation payments.
• Provide project staff and consultants with administrative and financial support and advice on payments, entitlements, travel expense claims and other accounting and financial requirements.
• Consult with the finance unit and the project team on rules, regulations and procedures and inform project staff, partners and consultants of new or revised procedures and practices.
• Prepare recurring reports as scheduled and assist in the preparation of special reports for donor reporting, budget preparation, audits or other purposes.
• Calculate and compile cost estimates and participate in the development of budget analyses and projections, as required.
• Provide support, if necessary, in the preparation and organization of project workshops and meetings.
• Perform other relevant tasks as required.

Required qualifications

Training

• The incumbent must have completed secondary studies followed by a diploma in accounting and/or finance and in the administrative field would be an asset.

Experience

• At least five years of financial and administrative work, with increasing responsibilities.

LANGUAGES

• Excellent knowledge of French. A good knowledge of English would be an asset.

Source: https://jobs.ilo.org/job/Abidjan-Assistant(e)-administratif(ve)-et-financier(%C3%A8re)-G5/1110536201/

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