Administrative Assistant 1

tendersglobal.net

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.

The ICRC is currently looking for staff for its support operations in Iraq. ICRC offers:

• By joining our organization, you will have an opportunity to practise your profession in stimulating, complex, and sometimes challenging environments, where your work can really make a difference.

• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness, and innovation to achieve the best possible impact.

• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.

• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training to build your career within the ICRC and beyond.

• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Saving Plan (IRSP), medical coverage, life insurance, and mobility allowance).

Job Title: Administrative Assistant 1

Level: B1

Duty Station: Iraq – Erbil Sub Delegation

Reports to: Finance and Administration Manager

Duration of Contract: One-year fixed-term contract with the possibility of renewal to an open-ended contract.

For internal candidates, this contract may be open-ended based on your existing contract status.

Date of Issue: 14 January 2025

Deadline for applications: 27 January 2025

Objective: Admin Assistant takes the responsibilities of two areas: Cash Management and Welcome support. Cashier is accountable for the physical processing of cash transactions and the integrity of physical cash balances in the sub-delegation, strictly respecting and applying the ICRC’s rules on financial management. And as Welcome Assistant, supports Welcome Officer in specific tasks permanently and in her/his absence she/he helps to ensure that Welcome activities are organized smoothly.

Key Responsibilities:

General Duties:

• Upholds and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement, the ICRC Code of Conduct, and staff regulations at all times.

• Ensures compliance with security rules while representing the ICRC professionally in all interactions.

• Maintains a positive and collaborative working environment with colleagues and line managers.

• Handles all duties with utmost confidentiality, prioritizing the best interests of employees and the organization.

• May be required to undertake additional tasks or provide support to other departments as needed.

Accountabilities And Responsibilities:

Cashier:

• Handles the delegation’s cash disbursements and payments, including salaries, medical bills, daily worker, per diems and working advances.

• Prepares invoices for payment (by cash, check or bank transfer), checking and recording it in relevant files.

• Acts as focal person with bank for all bank transactions including withdrawal of statements, cheque books or any other bank related issues.

• Carries out daily cash count and reconciliation.

• Participates in cash-flow management, ensuring sufficient liquidity. Handles cash replenishment from the bank.

• Files and reports on relevant documents. Supports accounting team for preparation of monthly accounting documents scanning and uploading to Azure System.

• Ensures respect for financial procedures and guidelines and explains them to “clients”.

• Following up phone communication monthly payment, doing SR for credit/debit phone cards and recharging all Mobile phone lines and in charge of monthly Erbil and Duhok telephone landlines payment for Newroz Telecom Company.

• Informing the supervisors and staff as soon as the medical bills, periderms and other bills fully signed and paying to them.

• Coordinates with the Finance and Administration manager for cash availability and cash movement between safes and from bank to office.

Welcome Assist:

• Support Welcome officer in organizing pick-up and accommodation (hotel, apartment) for staff and guests.

• Interacts with relevant authorities (ministries, residency office, visa authorities, etc.) regarding certificates, visas, permits, registration, etc.

• Organizes communication flow between ICRC offices, sub-delegations, delegations and/or headquarters regarding staff travel.

• Organizes the Welcome side of events/meetings/seminars, coordinating with the parties concerned.

• Oversees invoice reception, review, processing, and submission to the finance department for payment.

• Fully replaces the Welcome Officer in her/his absence.

Education and Professional Experience required:

• Minimum Diploma, Degree in accounting or administration is an asset,

• 2 to 3 years of experience in the similar field,

• Fluent command in Kurdish and English language, Arabic Language is an asset,

• Computer skills, including Microsoft office suite.

How to Apply: All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contact with a minimum of two professional references, a cover letter stating why they think they have the necessary skills and qualifications for this job opportunity, and their salary expectations. Applications should be sent to (erb_hr_services@icrc.org) with the subject line clearly stating SURNAME First Name / Job Title.

• Applications will only be accepted with valid residency and work permit in Iraq.

• The successful candidate will undergo a three months’ probation period.

• Female candidates are strongly encouraged to apply.

NB: If you have not heard from us within a month of receiving your application, please consider your application unsuccessful.

No Fee: ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS WHETHER APPLICATION, TESTS, INTERVIEWS OR PROCESSING.

How to Apply: All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contact with a minimum of two professional references, a cover letter stating why they think they have the necessary skills and qualifications for this job opportunity, and their salary expectations. Applications should be sent to (erb_hr_services@icrc.org) with the subject line clearly stating SURNAME First Name / Job Title.

• Applications will only be accepted with valid residency and work permit in Iraq.

• The successful candidate will undergo a three months’ probation period.

• Female candidates are strongly encouraged to apply.

NB: If you have not heard from us within a month of receiving your application, please consider your application unsuccessful.

No Fee: ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS WHETHER APPLICATION, TESTS, INTERVIEWS OR PROCESSING.

To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.

Share

Recent Posts

Financial Planning & Analysis Manager

Job title: Financial Planning & Analysis Manager Company Lusona Consultancy Job description Financial Planning &…

17 minutes ago

Teamleitung Coaching

Job title: Teamleitung Coaching Company Gaetan-Data Job description 1997 liegt der Geschäftsschwerpunkt der gaetan bei…

19 minutes ago

CGIAR : Manager, Donor Relations (Europe / Asia & Middle East) – Paris

tendersglobal.net JOB DESCRIPTION Organization Unit: Donor Relations & Business Development Reports to: Practice Lead, Donor…

42 minutes ago

Associate Financial Control Officer

tendersglobal.net Job Description The position of Associate Financial Control Officer is assigned to the Trust…

42 minutes ago

ICT Specialist (UI/UX Designer) – Retainer

tendersglobal.net The ICT Specialist (UI/UX Designer) will be a key member of the development team,…

42 minutes ago

UN Consultancy: IC- Development of a Gender Action Plan (GAP) – Accra

tendersglobal.net JOB DESCRIPTION IC- Development of a Gender Action Plan (GAP) IC- Development of a…

42 minutes ago
For Apply Button. Please use Non-Amp Version