Updates and retrieves data in/from specialized tools and databases.
Creates and maintains paper or electronic files up-to-date.
Follow-up on specific processes.
Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.
Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks.
Applies information-management instructions and ensures compliance with procedures.
May be called upon to manage petty cash.
SPECIFIC ACTIVITIES
Ortho Work – Office activities (Secretarial duties)
Photocopies and distributes messages to all concerned departments.
Pays the salaries.
Opens individual file and keeps it up-to-date at all time.
Prepares and co-signs employment contract and other
Contractual documents.
Records and follows-up absences.
Provides statistics or other reports when required.
Be aware of the Orthopaedic Centre’s activities and objectives
People management responsibilities
Yes
Scope & Impact
Geographical remit: delegation-level (field) or headquarters.
Financial remit: prepares and follows up on invoices (for meetings, etc.).
Relationships
Internally, interacts with staff within the delegation or headquarters.
Externally, interacts with commercial providers.
Certifications / Education required
High school diploma or equivalent training.
Excellent command of English; other languages an asset.
Computer skills, including Microsoft Office suite.
Professional Experience required
Two years’ experience in a secretarial position.
Our Values
At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this
Apply To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.