Position Title: Administrative Assistant
Reference Code: VN 120/2024
Job classification: G-5
Duty station: Manila (Global) Administrative Centre (MAC)
Type of Appointment: One year with possibility of extension
Salary: Php 837,571.00 per annum net of taxes
Context
Under the direct supervision of the OHU Senior Administrative Officer, Occupational Health Unit Manila (OHU MAC), in coordination with the OHU Medical Admin Officer and in consultation with the Chief Medical Officer of the Occupational Health Unit Geneva (OHU Geneva) and the Director of the Manila (Global) Administrative Center, the successful candidate is responsible for coordination of all IOM medical examinations (EOD, AME, PME, and Exit) for Field staff, non-staff and Professionals for specific countries in Asia, Eurasia, and Europe (except Geneva), will undertake administrative and secretarial functions of the unit, responsible for the administration and coordination of travel medical clearances for Field staff in his/her population, responsible for coordination of medical clearances for admission of dependents into the insurance for Field staff within his/her assigned population, sick leave management and follow up of all GS/NO staff within his/her assigned population, responsible for data gathering in relation to OHU MAC’s yearly work production as well as reports required for insurance purposes, provided on a weekly basis and the incumbent will be bound by the code of medical confidentiality in respect to all information related to the work.
Required Qualifications and Experience
Education
- Completed university degree from an accredited academic institution preferably in Business Administration, Management or any related field; or
- Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
Experience:
- Minimum three (3) years of relevant experience in administrative work; medical administration or occupational health experience an advantage.
- High level of computer literacy; experience with HR IT systems and application, an advantage.
How to apply
Interested candidates are invited to submit their applications by 13 Dec 2024 at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
For further information, please refer to: https://www.iom.int/vacancies/vn-120-2024-administrative-assistant
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, disability status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.