Administrative Assistant

Administrative Assistant

Netcompany-Intrasoft

Brussels, Belgium

Job Description

What does it feel like to be an Administrative Assistant in Netcompany-Intrasoft?

As an Administrative Assistant, you will:

• Prepare invoicing data on the basis of information received from Project Managers and keep track of invoicing status;
• Act as the point of contact for internal and external clients;
• Assist in the preparation of regularly scheduled reports and submit and reconcile expense reports;
• Develop and maintain a filing system;
• Gather and reconcile timesheet information;
• Collect and prepare CVs in the appropriate templates and update the CV database;
• Handle incoming and outgoing correspondence, write and distribute emails, memos, letters and forms;
• Maintain contact lists, schedule meetings and book travel.

Qualifications

What would make you a fit for the role:

• Bachelor’s degree in accounting or similar field;
• Around 2 years of experience as an administrative or accounting assistant would be considered as distinctive advantage;
• Previous experience in the European Institutions would be considered a plus;
• Proficiency in MS Office, particularly Excel (pivot tables, advanced formulas);
• Knowledge of office management systems and procedures;
• Experience in using SAP will be a plus;
• Working knowledge of office equipment;
• Excellent written and verbal communication in English, French is good to have;
• Strong organizational skills with the ability to multi-task.

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