Administrative Assistant

Administrative tasks for the Central Secretariat in the Administration and Resources Group (AR), of the Accelerator Systems (SY) Department. As a member of the SY admin team, work closely with the department and technical groups administrative responsible. Interface with other CERN specialized services where necessary, (Human Resources Department, CERN service desk, claims office)

Activities include but are not limited to:

• Administrative support for arriving and departing Members of Personnel, involving the preparation and coordination of the monthly departmental onboarding meeting. (Invitation of personnel and replies to related queries).
• Preparation and processing of travel reimbursements for newcomers and departing personnel according to the different contractual conditions.
• Coordination of departure formalities.
• Personnel contract coordination and follow-up (extensions, terminations, resignations for Members of Personnel) and handling of related documentation.
• Administrative support for departmental job shadowing requests for students and handling of subsistence payments for trainees.
• Administrative support for the department inventory.
• Registration of External Visitors.
• Participation in SY-AR regular meetings.
• Use of several CERN tools and databases.
• Handling of confidential personal data.

Your profile:

Skills:

• Rigorous and structured approach to work
• Builds and maintains constructive and effective work relationships
• Service oriented
• Use of office software packages
• Fluent in both English and French.

Source: https://www.smartrecruiters.com/CERN/744000040679867