Administrative Assistant

Join our dynamic team at American Forest Management, Inc. (AFM) as an Administrative Assistant responsible for providing crucial administrative support to our forestry personnel in a client-focused forest management business. Reporting directly to the Broker in Charge, you’ll play a pivotal role in maintaining operational efficiency. This position will be closely working with the Broker in Charge, Region Manager and Director of Northern Operations.

More about who we are:

American Forest Management, Inc. (AFM). Founded in 1966, AFM is a leading national forestry consulting firm based in Charlotte, North Carolina. The company sustainably manages and provides timberland consulting and real estate services for privately owned timberland throughout the United States, Panama and Costa Rica, AFM’s team of professionals is focused on meeting client needs by providing a complete range of forestry services. Our small regionally dispersed offices allow us to provide individualized services, and our large overall size allows us to coordinate teams of foresters and technical specialists for large, complex jobs.

AFM’s team of professionals is focused on meeting client needs by providing a complete range of forestry services including land and wildlife management, land sale and acquisition services, forest inventory and design, growth and yield modeling, cash flow projections, environmental and farmland services, appraisal, forest resource data management and harvest scheduling.

Principal Duties and Responsibilities

• Provide day-to-day administrative support
• Communicate with buyers, sellers, vendors, and the public in a professional manner
• Review contracts and documentation for accuracy and completeness
• Prepare and edit listing packages, proposals, and marketing materials
• Maintain and organize files and records in SharePoint and other platforms
• Track deadlines, monitor workflow tasks, and follow up on agent assignments
• Support audit preparation and compliance documentation
• Assist with the creation of reports, presentations, and internal communications
• Prepare materials or agendas for internal and external meetings
• Undertake additional administrative related duties as needed or assigned.

Qualifications:

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proficient in Microsoft Office (especially Outlook, Excel, Word) and cloud-based file systems
• Ability to work independently and take initiative
• Commitment to maintaining strict confidentiality with both customer and internal information.
• Ability to foster strong team relationships with managers, colleagues, clients, vendors and customers.
• Exceptional customer service skills
• Strong ability to prioritize workload effectively.
• Soft Skills: communication, organizational skills, time management, attention to detail, adaptability, problem-solving, tech savviness, collaboration and professionalism.

Work Environment:

Step into a dynamic work environment that champions productivity and collaboration. You’ll find yourself in a supportive setting where your organizational skills and proactive approach are highly valued. Embrace a culture that encourages teamwork and fosters innovation.

Salary and Benefits:

• Expected salary commensurate with experience.
• Eligible for annual and new business bonus plans
• Paid vacations, sick time and holidays
• Medical, Dental, and Vision healthcare plans
• Short- & Long-Term Disability plans available
• 401(K) retirement plan with matching company contributions
• Educational Assistance Reimbursement Program

Join our team and contribute to the success of our client-based forest management business while honing your administrative skills in a dynamic environment!

To apply, please click on this link.

About AFM

For over 50 years, American Forest Management has helped landowners manage, buy, sell, improve, and enjoy millions of acres of land. We remain dedicated to our vision of making land ownership more rewarding by helping clients unlock the full potential of their property. Through expert services and decades of experience, we build lasting relationships grounded in trust and shared success.

We are committed to high-quality, sustainable forest management and responsible environmental stewardship. Our approach to sustainability is rooted in our six core values—Integrity, Stewardship, Innovation, Dedication, Respect, and Knowledge—which guide every aspect of our forestry consulting operations and drive us to promote sustainable business practices.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, or national origin.