JOB DESCRIPTION

Administrative Assistant
Directorate-General for Justice and Consumers (DG JUST) of
the European Commission
Selection reference: JUST/C0M/2025/1792 Domain: Law
Where: Unit in JUST.C.4 – „Democracy, Anti-Corruption, Union Citizenship and Free Movement”, Brussels Staff category and Function Group: Temporary agent 2b – Assistant Grade range: AST 1-3 Publication deadline: 14.10.2025 – 12.00 (Brussels time)

WE ARE
The mission of the unit is to ensure that citizens of the Union are informed about and able to fully enjoy the rights they derive under the Treaty from their EU citizenship status, to promote democracy within the EU and to ensure the development of the EU’s anti-corruption policy.
The unit is responsible for:
• Increasing democratic legitimacy of the Union and engagement of EU citizens in the democratic life of the Union; promoting democratic values in an enhanced digitalized environment. Safeguarding and promoting the electoral rights of mobile European citizens in local and European elections in the Member State where they reside including the exchange of best practices between Member States.
• Ensuring that EU citizens and their families can effectively exercise their fundamental EU right to freely move and reside within the EU by checking whether Member States are correctly applying EU rules, addressing complaints by individuals and providing guidance to national authorities; • Ensuring the effective provision by the Member States’ consular and diplomatic authorities to EU citizens in third countries where their own Member State is not represented and providing relevant information to citizens.
• Issuing an EU Citizenship report, setting out concrete actions to promote and develop EU citizenship further, in particular by lifting obstacles EU citizens encounter in the exercise of their EU rights, notably in cross-border situations.
• Developing the EU’s anti-corruption policy, with a focus on both preventing and fighting corruption.
The unit is composed of around 35 people with a very good team spirit

WE PROPOSE
Assist both the Head of Unit, the Deputy Head of Unit and team leaders with the day-to-day management of the unit in order to ensure its smooth running.
Give administrative support to the unit as a whole through a wide variety of tasks: organising meetings and events, preparing files, monitoring deadlines, drafting summaries and minutes of meetings, preparing notes and contributions (including on contractual and financial matters), organising missions, etc.
Organise and oversee the handling of unit’s functional mailboxes and ensure close follow- up of deadlines assigned to the unit.
Support the Head of Unit in the preparation and coordination of meetings by organising the meetings, ensuring timely delivery of background documents, managing agenda conflicts, and providing overall logistical and planning support.
Organise meetings of the unit with stakeholders and experts.
Support briefing coordination.
Assist in coordinating the handling of complaints.
Provide support on correspondence and related tasks (including translations and deadline follow-up).
Ensure proper filing and archiving of documents.
Receive inter-service consultations for the unit, assign them accordingly, and ensure deadlines are respected.
Ensure access to documents related to the activities of the unit.
Draft, format, and ensure the quality of documents using EC working tools (Legiswrite, Eurolook), Excel and/or PowerPoint.
As relevant, provide support regarding other tasks allowing the unit to deliver on its priorities.

WE LOOK FOR
We are looking for a committed, result-oriented and proactive team player with interest in dealing with EU citizenship rights. At least 1 year of experience in operational and administrative support role is desirable.
Candidates should be able to handle multiple tasks simultaneously with an ability to deliver on time. He/she will be dealing with requests from citizens, the organization of events and have hands-on experience of the administrative rules and procedures of the Commission.

HOW TO EXPRESS YOUR INTEREST?
You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to [email protected] indicating the selection reference JUST/ C0M/2025/1792 in the subject.
No applications will be accepted after the publication deadline.
DG JUST C4 is seeking to hire an administrative assistant. The successful candidate will, in particular, but not exclusively: