Administrative Assistant

Context/Reporting line:

Under the overall supervision of Head, Migration Management Unit, the administrative supervision of the Head of Sub Office (HoSO) and the direct supervision of the National Operation Officer (MMU), the incumbent will be responsible for the following:

Core Functions / Responsibilities

1. Prepare purchase requisition forms, and coordinate with PLU for specifications, and inspection of deliverables, and sign on goods receipt notes, payment summaries, and payment requests in close coordination with implicated teams before approval by the National Operation Officer (MMU).
2. Maintain administrative control records such as expenditures, travel, procurement, etc.
3. Receive and check supporting documents for consistency and accuracy and submit them to the finance department.
4. Assist the MMD team with logistical duties as required and preparing a note for files and letters of invitation.
5. Remind International staff to follow up with HR on their entry visa.
6. Update various administrative databases on a regular basis.
7. Support staff onboarding, including ICT and IT Equipment, E-mail Creation, Portal Creation (Digital signature), and ID creation.
8. Support in creation of TRs, transportation arrangement, accommodation, UNDSS, MOP, and vendor creation of staff.
9. Perform such other tasks as may be assigned.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240303145449/f3jovm6BCkyX2qNEiurwHUdxL      

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.