Job Opening
Job Opening ID: 226209
Job Network : Management and Administration
Job Family : Administration
Category and Level : General Service and Related Categories, G-6
Duty Station : THE HAGUE
Department/Office : International Residual Mechanism for Criminal Tribunals
Date Posted : Jan 19, 2024
Deadline : Feb 17, 2024

Org. Setting and Reporting
This position is located in the International Residual Mechanism for Criminal Tribunals President’s Office, The Hague branch under the supervision of the Chef de Cabinet and Principal Legal Advisor.
Responsibilities
The Administrative Assistant will perform the following duties:
• Assist with managing priorities and work flow of the Chef de Cabinet and Principal Legal Advisor in the Office of the President in The Hague and Arusha functioning as one office.
• Provide substantive assistance and support to the Chef de Cabinet and Principal Legal Advisor on operational/administrative and secretarial tasks, including drafting of memoranda, letters and e-mails and other requested documents.
• Ensure the proper handling of sensitive and confidential documentation and information.
• Coordinate the calendar of meetings and activities of the Chef de Cabinet and Principal Legal Advisor.
• Support the Chef de Cabinet and Principal Legal Advisor in presentations to governmental, intergovernmental bodies and other meetings. Research, compile and summarize background materials for use in preparation of reports, briefs, speeches, etc.
• Coordinate all travel arrangements and mission preparations and agendas, including flight and hotel bookings, visa applications, expense reports etc.
• Assist in preparing the submission of the IRMCT periodic Reports to the United Nations.
• Provide assistance in the timely submissions of legal filings, preparation of documents and requests for translations.
• Communicate with IRMCT Judges concerning work assignment requests.
• In the absence of the Personal Assistant to the President, will assume the respective duties.
• Provide administrative support to the other Administrative staff in the President’s Office, including with respect to the dispatch of correspondence, archiving, covering absences and other duties as assigned.
Competencies
• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

• Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning and Organizing – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of seven(7) years of progressively responsible experience in administrative services or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree or higher.

Previous working experience in the Criminal Tribunals is desirable
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of Dutch, French or Spanish is desirable.