Administrative Assistant

Requisition ID: req50853

Job Title: Administrative Assistant

Sector: Administrative/General Office

Employment Category: Fixed Term

Employment Type: Full-Time

Compensation: USD 18.90 – 18.90 Hourly

Location: New York, NY HQ USA

Work Arrangement: In-person

Job Description

***THIS OPPORTUNITY IS OPEN ONLY TO CURRENT IRC STAFF***

Job Overview: The Administrative Assistant (Housing) will support a variety of clerical activities and tasks related to permanent housing search. During this short-term, three-week project, the Administrative Assistant will support the Resettlement Program Manager with identifying permanent housing options for clients. This short-term position will start 03/18/24 and conclude 04/05/24. 

Major Responsibilities: 

• Conduct ongoing outreach to current and potential landlords and property managers, building strong working relationships with the goal of transitioning clients from temporary to permanent housing.
• Support the identification of secure safe, sanitary, and affordable housing in compliance with established program requirements.
• Conduct viewings of potential housing options to ensure that housing meets programmatic requirements.
• Support quality assurance efforts and satisfy recordkeeping requirements.
• Assist with coordination for home move-ins and delivery of housing supplies.

Job Requirements: 

Education: High school diploma required; some university education preferred.

Demonstrated Skills & Competencies:

• Fluent in English with strong verbal and written communication skills. Additional language capacity would be preferred.
• Demonstrated proficiency with Microsoft Office programs including Excel, Word, and Outlook
• Must be well-organized, reliable, professional, detail oriented and flexible.
• Desire to work as a team member and in a multicultural workplace.
• Must have a valid driver’s license, active insurance policy, and access to reliable transportation.

Working Environment: 

• Standard office environment.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.