Administrative Assistant 2

Available Title(s):

105F-YN_CS_NPS – Administrative Assistant 2

Business Title:

Administrative Assistant 2

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

The Opportunity:

You will provide complex, confidential support to Director of the Office of Assessment for Curricular Effectiveness (ACE) and the Director of University Requirements (UCORE) and support related committees, activities, and operations for ACE and UCORE. Additional duties include project management and administrative support for the UNIV Petitions Requirement Committee.
You will also perform and oversee a variety of complex administrative, fiscal, staff support, and plan activities, some of which require advanced or specialized knowledge and skills, such as budget management, administrative skills, and familiarity with academic policies and procedures.
You will serve as the primary point of administrative contact for ACE, UCORE and UNIV Petitions Committee. Provide administrative support for ACE assessment initiatives, such as annual undergraduate program reporting for UCORE initiatives, such as UCORE course proposals and renewals; UCORE committee meetings, and faculty development events; and administrative support and scheduling for the Petitions Committee. Your duties will include scheduling meetings and supporting staff and committee workflow, event planning, and responsibility for basic business operations and office space and equipment. In addition, you will provide fiscal support, budget reconciliation, reporting, tracking and maintain fiscal records; develop and maintain ACE and UCORE archives and databases; maintain UNIV Petitions Requirement Committee website, Outlook mailbox correspondence and processes; and other duties as assigned.

Based in Pullman, this position is eligible for a hybrid work schedule, as meets the needs of ACE and UCORE, with approval by both Directors.

Required Qualifications:

• One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

• Demonstrated proficiency in Microsoft Office software including Word, Excel, and Outlook.

• Competent to work with a high attention to detail and accuracy.

• Experience with record keeping, budget management, reconciliation and reporting.

• Strong written and oral communications skills.

• Must have, or be able to obtain, a valid driver’s license at the time of hire.

Preferred Qualifications:

• Demonstrated proficiency in tracking and managing complex documents or processes

• Experience working in Outlook (including mail merge and bulk mailings), Sharepoint, Teams, and/or WordPress. 

• Experience managing meetings in Zoom (including features such as breakout rooms and polling).

• Experience working in a higher education academic setting.

• Familiarity with WSU’s policies, systems, and organization.

• Experience working with faculty and staff.

• Experience in event planning.

• Experience supporting committees and maintaining accurate and confidential records.

• Excellent fiscal/budgetary skills; experience in WorkDay such as purchasing, processing travel expenses, budget management and tracking and reconciliation. 

• Demonstrated interest and ability to learn new software or systems and deepen skills over time.

• Demonstrated ability to manage multiple tasks, tracking both small- and big-picture responsibilities.

Additional Information:

Area/College: Office of the Provost
Department Name: Office of Assessment for Curricular Effectiveness (ACE)
City, State, Zip: Pullman, WA 99163
Department Link:
Monthly Salary: Range $3,145 to $4, 174 A-M tendersglobal.net Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation .
Overtime Eligibility: Yes, Overtime Eligible
FTE: 100%
This is a Permanent position.
Posting Close Date: Applicants must submit their completed application by Sunday, February 4, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

• External candidates, please upload all documents in the “Resume/CV” section of your application.

• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Applicants must upload the following required documents to their online application

• Resume

• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .