Administrative Assistant

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Administrative Assistant

Job ID
#1927
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Job Information

Positions Available

1

Closing Date

8 Feb 2024

Type

Permanent Full-Time

Location

Edmonton AB

Remote Option

None

Department

Corporate Communications

School

Marketing & Communications

Campus

Main Campus

Summary

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

 

We
are currently seeking a skilled Administrative Assistant to provide essential
support to the Directors in our dynamic Marketing and Communications
department. Reporting directly to the Director of Communications, and offering
assistance to the Director of Marketing & Brand, this role involves
managing a variety of responsibilities critical to the smooth operation of our
team.

 

Key
Responsibilities:

• Manage email correspondence, including
  confidential information.
• Handle calendar bookings and coordinate travel
  itineraries.
• Develop and maintain administrative processes
  for improved efficiency.
• Organize recurring staff events and key
  departmental and institution-wide events.
• Provide logistical support for various projects,
  including Convocation.
• Conduct monthly workplace inspections and hazard
  assessments, ensuring compliance with provincially legislated standards.
• Act as Logistics Support for NAIT Emergency
  Response Communications Team.
• Schedule, attend, and compile meeting minutes
  for assigned committees.
• Assist with the preparation and distribution of
  internal messages for staff and/or students.
• Maintain an archive of NAIT-related media
  coverage compiled by the Media Relations Specialist.
• Assist with budget preparation, forecasting, and
  tracking.
• Manage contracts with external vendors and
  handle paperwork for procurement, contract management and payroll.
• Work with various members of the team to ensure
  procurement card reconciliation and invoice processing for marketing and
  communications campaigns.
• Assist with compilation, formatting, and
  submission of business plans, sector reports, and awards submissions.
• Assist department managers with activities such
  as professional development enrollment and travel arrangements.

 

Skills
& Abilities:

• Proven experience as an Administrative Assistant
  in a dynamic professional environment.
• Strong organizational and multitasking skills.
• Exceptional written and verbal communication
  abilities.
• Discretion in handling confidential and
  sensitive information.
• Detail-oriented with a proactive mindset.
• Recognize the importance of organizational
  efficiency, ensuring proper storage of marketing and communications collateral
  and other materials.
• Ability to build relationships across a large
  organization to enable collaboration and problem-solving.
• Experience working with a marketing and
  communications team is an asset
• High level of proficiency across the Microsoft
  Office suite from SharePoint file management to building high impact PowerPoint
  presentations.

 

Qualifications:

• Certificate or diploma in office administration.
• Minimum three years related experience.
• Incident Command System training and experience is
  considered an asset.

 

Remuneration: $49,796.76
– $65,969.54 annually, plus a comprehensive benefits package. (O15 – Administrative
Support).                           

Please submit a resume and cover letter
to be considered for this opportunity.

 

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 12
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

 

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Health
and safety

You can find
the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

 

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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