Administrative Assistant 4

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected] . If you have questions while submitting an application, please review these frequently asked questions .

Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University’s career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:
Administrative Assistant 4

Department:
Health Sciences tendersglobal.net Center for Clinical and Translational Sciences

Office Administrative Associate in Center for Clinical and Translation Science (CCTS) will serve as Assistant to Associate Dean of Clinical and Translational Research/CCTS Director and the CCTS Administrative Director.  The Administrative Associate has a wide range of duties ranging from providing executive level support to the Associate Dean of Clinical and Translational Research/CCTS Director to responsibilities supporting other CCTS programs and strategic initiatives. This role will provide comprehensive support, exhibit high levels of critical thinking and expertise in executing administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Associate Dean/CCTS Director and determining appropriate disposition of matters; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Associate Dean’s calendar and proactively manages the distribution/flow of information in the office and Associate Dean/ Director’s schedule by identifying issues to be addressed directly by the Associate Dean/ Director; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; organizes and facilitates special events; arranges complex and detailed national and international travel plans and itineraries; supports research activities of Associate Dean; processes requests and requisitions requiring Associate Dean/Director’s approval; interacting with all levels of personnel across the university with a high degree of autonomy and integrity. This includes keeping the Associate Dean/Director aware of current/sensitive issues and deadlines and making independent evaluations regarding the Associate Dean/Director’s commitments; possesses knowledge of university policies and procedures to ensure the smooth operation of the Associate Dean/Director’s daily responsibilities and the CCTS. Arranges and organizes meetings including oversees conference room reservations.  This position will also strategically communicate and assist with assigned working groups and sub-committees of the CCTS. 

Other responsibilities include the following: manages and distributes all incoming mail, supplies, equipment and miscellaneous packages which includes oversees and maintains inventory of office supplies and equipment, submits purchase orders; develops and prepares presentations and spreadsheets; prepares, submits, and monitors travel requests; manages special projects and events as requested; other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 4 years of relevant experience required. 6 or more years of relevant experience preferred.

Function: Business Planning and Operations

Sub Function: Adminstrative Assistance

T4

Additional Information:

Location:
Prior Hall (0302)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.