Administrative Assistant

The Department of Chemistry is seeking an Administrative Assistant. The position will primarily be responsible for providing administrative support to faculty. Duties include, but are not limited to, updating faculty publications in various websites; maintaining departmental faculty web pages; submitting purchase orders via Panther Express, maintaining purchase order records and tracking purchases, poster printing, coordinating travel, and completing and submitting travel and business expense reports. In addition, the position will be responsible for providing administrative support to the department. Duties include the preparation of graduate student recruitment expense reports; the coordination of the theoretical division’s meetings and symposia not included in the departmental seminar series and named lecture series; preparation of donor correspondence; and serve as back-up for other departmental administrative and faculty support staff.

Job Summary

Performs administrative and general office support work.

Essential Functions 

Must be able to use a computer and keyboard and be able to use video communication technology (i.e., Zoom, Teams, etc.). Work is frequently conducted by email, telephone, in-person, and/or using video communications technology. The ability to communicate in a clear and concise fashion is essential.

Physical Effort 

Minimal physical effort required. This position is generally sedentary within an office setting.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit hr.pitt.edu/contact-ohr to learn more.

 
Assignment Category Full-time regular
Job Classification Staff.Administrative Assistant I
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required High School Diploma/GED
Minimum Years of Experience Required 1
Will this position accept substitution in lieu of education or experience?  Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday – Friday 8:30 am – 5:00 pm
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable