Administrative Assistant

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The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL.

The Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
• Prepares and submits Workday expense reports
• Prepares and submits purchase orders
• Prepares and submits new temporary employees and students hire paperwork
• Collect, sort and distribute mail and correspondence
• Order and upkeep of the CIMAS storage room
• Assists with travel arrangements as needed
• Assists with special projects and events on an ad hoc basis as assigned
• Perform daily functions in office operations as required
• Performs other duties as required

Knowledge, Skills, and Abilities:

• Knowledge of routine office practices and procedures. 
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems. 
• Ability to read and decipher data on source documents to be entered. 
• Ability to enter and verify information with accuracy and a reasonable rate of speed. 
• Ability to understand and follow oral and written instructions. 
• Skill in data entry or typing
• Knowledge of MS suite (Word, Excel, PowerPoint)

Education Requirements (Essential Requirements):

• High school diploma or equivalent.

Work Experience Requirements (Essential Requirements):

• Three (3) years of progressive related experience.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c103