Administrative Assistant

<!–

Description

–>

• Provide administrative services in all daily functions as necessary and actively collaborate in promoting a good work environment.
• In the absence of the Senior Administrative Analyst, handle all matters related to the Vice President’s agenda.
• Contribute to the Vice-Presidential advisors in coordinating their schedules.
• Coordinate daily and effectively with the administrative analyst for follow-up on pending actions.
• Manage the VPC mailbox by redirecting information and requests to the appropriate recipients within the VPC front office.
• Follow up with regional manager offices or others regarding input and feedback requests to meet deadlines.
• Manage the processing of contracts and payments for individual consultancies in the VPC.
•  Handle the processing of contracts for consulting firms (including BEO processes).
• Manage the processing and monitoring of payments.
• Supervise compliance with staff time reports, management of leaves, mandatory courses, annual self-assessments, among other corporate requirements, ensuring the quality of information. Process management and financial information analysis.
• Prepare all relevant information for official missions, including the preparation of travel authorizations (TA) and expense reports (SOE) for members of the VPC office.
• Coordinate authorization requests to attend external events on behalf of the Bank, through SEC, ORP, and KIC, following the guidelines established in AM-130.
• Collaborate in the planning and execution of VPC events. Provide logistical support in coordinating conferences, meetings, and external events.
• Contribute to the tracking of documents received through the Document Distribution System (D2S), including approval if indicated by the advisors.
• Collaborate in budget monitoring execution and the general reconciliation of expenses.

• Associate and/or bachelor’s degree (or equivalent advanced degree) in Business Administration or other fields relevant to the responsibilities of the role.

• At least 2 years of progressive experience in Business Administration with proficiency in Microsoft Office, Outlook, and Internet use as tools for research and consultation. Preferably familiar with the Bank’s information systems: Microsoft Office and Outlook.

• Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable. 

<!—

<!–

–>