Administrative Assistant

The European Cyber Security Organisation (ECSO) offers a challenging and exciting full-time position with real development opportunities to help carry out its activities.

About ECSO

The European Cyber Security Organisation (ECSO) is a not-for-profit organisation established in 2016. ECSO unites over 300 European cybersecurity stakeholders, including large companies, SMEs and startups, research centres, universities, end-users, operators, associations, national and regional administrations. ECSO works with its Members and Partners to develop a competitive European cybersecurity ecosystem that provides trusted cybersecurity solutions and advances Europe’s cybersecurity posture and technological independence. ECSO also leads the European project ECCO, intended to support activities needed to develop, promote, coordinate and organise the European-level Cybersecurity Competence Community. More information: https://ecs-org.eu

As Administrative assistant, you will support the day-to-day activities of our office and provide assistance to our team.

Job Description and Responsibilities

• Office Operations Management:

Oversee and maintain the day-to-day operations of the office, ensuring a productive and organised work environment.

Coordinate office activities, including managing meetings and travels.

Coordinate with external supplier to assist on all office equipment.

Develop and implement efficient office systems and procedures to optimise workflow and enhance productivity.

• Administrative Support:

Provide administrative support to the staff and management team.

Manage incoming and outgoing correspondence, including emails, letters, and phone calls, while maintaining a high level of confidentiality.

Provide general support to visitors.

• Event Assistance:

Assist in the planning and coordination of association events, including conferences, workshops, and meetings.

Assist the event manager with the event logistics, such as registration, venue bookings, travel organisation, and catering arrangements.

Profile

• Excellent communication skills in French and English, both written and verbal.

• Minimum 2 years of experience in a similar position.

• Ability to handle confidential information with discretion and integrity.

• Strong organisational skills with the ability to prioritise tasks and meet deadlines.

• Excellent attention to detail and problem-solving abilities.

• Able to take initiative and anticipate needs.

• Proficient in using MS Office Suite

• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment and with different level of seniority.

• Flexibility and adaptability to handle changing priorities.

• Experience with a Belgian association/not-for-profit organisation is an asset.

What we offer

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