Administrative Assistant

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Description

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Under the general supervision of the supervisor and in support of a larger operation, prepares and processes documentation for travel of staff members and dependents, consultants and participants to meetings and assist in visa follow-up.

Summary of key functions/accountabilities:

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• Review requests for travel, make airline bookings, request price quotations from travel agent, determine applicable class of travel, and calculate number of days in travel status. Assist in hotel bookings.
• External visa application at concerned Embassy for outbound travel of staff.
• Upon approval, prepare documentation to authorize travel agent or airline to issue tickets.
• Provide information to staff on visa requirements for external travel. Ensure completeness of application forms. application to relevant embassies in Yangon.
• Meet and assist staff members and dependents, visitors and consultants at Yangon airport on arrival and departure as required.
• Undertake travel related tasks in the absence of the Sr. Administrative Associate
• Assist in reviewing and verifying invoices from the travel agent and airline for certification and to ensure timely payment. Prepare monthly agent payment report.
• Maintains files and records related to travel.
• Assist in preparing monthly travel reports and monitoring TAs status to follow up to close the overdue TAs.

Key functions and accountabilities of the position (detailed job description attached): 

To qualify as an advocate for every child you will have…

• Completion of secondary education is required.
• For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace 3 years of related work experience. A master’s degree may replace additional 2 years, totaling 5 years.
• A minimum of 5 years of experience with travel related work or administration is required.
• Knowledge of United Nations administrative travel rules and practices
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Relevant experience in travel management is an asset.
• Familiarity with travel booking systems and online communication tools is an asset.
• Familiarity with payment calculation and verification of invoices.

Source: https://jobs.unicef.org/en-us/job/571381/administrative-assistant-travel-gs05-fixed-term-appointment-yangon-52187-open-for-myanmar-nationals

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