Administrative Assistant

Requisition ID: req51528

Job Title: Administrative Assistant

Sector: Administrative/General Office

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: San Salvador, El Salvador

Work Arrangement:

Job Description

Learn more about IRC:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and take control of their future. Founded in 1933 at the request of Albert Einstein, IRC works with people forced to flee wars, conflicts and disasters and the host communities that support them, as well as those who remain in their homes and communities. Working today in more than 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions of people uprooted and struggling to survive. IRC leads and manages the path from harm to home.

IRC NCA

El Salvador, Guatemala and Honduras, known as the North of Central America (NCA), face a complex emergency and an unprioritized humanitarian crisis of a multi-causal nature. The COVID-19 pandemic, coupled with recurrent natural disasters, have only intensified the basic needs of historically marginalized groups, putting their long-term physical and mental well-being at risk. In November 2020, there were an estimated total of 9.2 million people in need (PINs) of humanitarian assistance; this figure represented a 77% increase compared to early 2020 data.

In this context, IRC responds to people in need through gender-based violence prevention and response services, child protection services, protection coordination, advocacy, responsive information and multipurpose cash assistance. Activities are tailored to communities based on their needs, resources and access to services. Activities in target locations are determined in collaboration with local stakeholders, allowing the response to be tailored to micro contextual considerations and community preferences. IRC works closely with local partners in each location.

Scope of Work:

The Administrative Assistant will be the “right hand” of the Country Director, responsible for scheduling and organizing meetings, planning events, maintaining contact databases, preparing correspondence, coordinating international travel and visitor agendas, and handling special projects as needed. The position also involves working closely with other colleagues in the region, colleagues working in the field and in other NCA units and departments.

Responsibilities

• Book travel
• Process advances and settle travel and event receipts
• Organize face-to-face and virtual meetings
• Prepare reports for meetings and events
• Agenda management
• Create a database of contacts and enter the information in the database
• Organize contacts
• Taking notes at meetings and preparing notes and memos to be shared
• Other administrative tasks
• Manage the logistics of 3-4 tailor-made events per quarter

Qualifications

• At least 4 years of experience as administrative assistant
• Excellent oral and written communication skills in English and Spanish
• Proficiency in enterprise software platforms
• Knowledge of international institutions
• Have the ability to work as part of a team
• Flexibility of schedules
• Experience working in a globally recognized organization
• Management, organization, coordination and planning of administrative and support tasks
• Handling and control of confidential documentation
• Ability to manage unforeseen events
• Inspire trust and confidentiality
• Focus on the search for results, have initiative and dynamism.
• Knowledge of global development
• Experience in communication

PROFESSIONAL STANDARDS:

Standards of Professional Conduct: IRC employees must adhere to the values and principles described in IRC Way – Standards of Professional Conduct. These are integrity, service, accountability and equality. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Protection, Workplace Harassment, Fiscal Integrity and Retaliation.

Gender equality: IRC is committed to reducing the gender gap in leadership positions, benefits that provide an enabling environment for women to participate in our workforce, including parental leave, gender-sensitive safety protocols, and other supportive benefits and allowances.

IRC is an equal opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, familial status, providing employment opportunities for displaced persons, returning migrants, LGTBIQ+ population, persons with any type of disability or any other characteristic protected by applicable law.