About IYD
An International non-governmental, and non-profit organization which has no political association working in various fields of humanitarian relief and development. IYD was established in early 2013 and obtained licenses in multiple countries under the nametendersglobal.net
Association Internationale D’aide Humanitaire – IYD
International Humanitarian Relief Association – IYD
Uluslararasi Insani Yardimlaşma Derneği – IYD
Job Purpose
The role of the Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our organization general administrative activities.
Key responsibilities:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Liaise with executive administrative to handle requests and queries from SMT.
Qualifications & requirements:
- High School degree or equivalent experience.
- At least 1 year experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
- Excellent written and verbal communication skills in English.
- Excellent communication skills and ability to work effectively with colleagues in a multi-cultural setting.
- Ability to work independently, set priorities, and manage time efficiently.
- Strong organizational skills with the ability to multi-task.
- Ukrainian and Russian language skills are desirable
- Proficient in Microsoft Office.
How to apply
Submission:
Interested candidates should use the following link for registration.
http://tiny.cc/IYD24-AA-UK-110724
We are strongly encouraging females to apply for this position.
Compliance to Anti-Harassment, PSEA, and Child Safeguarding:
- Child abuse in all forms is unacceptable to IYD, which recognizes its responsibility to protect children from harm in all areas of its work. IYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
- IYD employees and related personnel must not under any circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside IYD.
General Information:
- Multi-sent CVs will be ignored (please send your CV only one time at a time).
- No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
- IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
- IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
- IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
- IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.
We thank all applicants. However, only short-listed candidates will be contacted for interviews.