Administrative Assistant

Administrative Assistant

(Full-time Indefinite Employment Contract)
(For Immediate Start)

BEUC – The European Consumer Organisation

Brussels, Belgium

BEUC, The European Consumer Organisation, is currently looking to recruit a hands-on Administrative Assistant.

The tasks of the position will include:

• Contribute to the work of the Communications and Capacity-Building Department (e.g. update the database of contacts, support the organisation and catering of events, the coordination of staff trainings and BEUC members’ workshops etc.);
• Provide administrative assistance and secretarial support for BEUC teams such as:
  • Format reports, letters and invitations;
  • Coordinate missions and travels;
  • Organise logistics of meetings.
• Assist with the administrative aspects of EU-funded projects (e.g. prepare annexes for project reports, invoices, etc.).

The main qualifications we are looking for are:

• Bachelor’s Degree in Secretariat and/or Office Management or equivalent;
• Strong organisational skills, with need to be able to set priorities;
• Excellent ability to correspond using correct etiquette;
• Linguistic proficiency in English, written and spoken, fluent French is an asset;
• Proficiency in IT office tools;
• Discretion, sense of diplomacy, reliability;
• Autonomy and sense of initiative;
• Proactive approach and multi-tasking;
• Good communication skills; great Team spirit; Stress resistant.

What we offer:

• A multicultural working environment within an organisation dedicated to promoting the consumer interests;
• A full-time contract with a gross monthly salary in the indicative range of €2,861 to €3,300 coupled with various financial and non-financial benefits (13^th month, extra-legal paid leave, flexitime, pension scheme, luncheon vouchers, work-from-home indemnity).

Applications for the position should be sent before 6 September by e-mail to apply@beuc.eu with subject line: Secretary/Administrative assistant.

Appointments for the first round of interviews will be scheduled in the week of 9 September. Only short-listed candidates will be contacted.

Your application should include the following documents:

1. A short motivation letter;
2. A detailed curriculum-vitae;
3. In a separate file, answers to the following questions:
   • Why would you like to work at BEUC? Briefly explain the main reasons that motivate you to work at BEUC, using maximum 150 words;
   • Why should BEUC appoint you? Tell us why you think we should appoint you rather than other candidates, using maximum 150 words.

Where BEUC becomes aware that generative AI technology has been used to finalise an application, it reserves the right, in the context of a written test that would be taken by the shortlisted candidates, to organise this test in an offline environment.

Any incomplete application will be disregarded.

BEUC is an equal-opportunities employer. We encourage candidates of diverse backgrounds to apply. To avoid unconscious bias, CVs are anonymised during the selection process.
Privacy policy: The personal data we collect during hiring processes is only used for the purposes of carrying out the selection process and is deleted once the process has ended. For shortlisted candidates, we routinely ask for their consent to keep their information for 6 months after the end of the selection process, in case other vacancies that could fit their profile open up.