• Interpret or consult to clarify the application of new financial and procurement rules and procedures, TC guidelines and other instructions.
• Provide logistical support to international consultants, national consultants, and visiting UNIDO staff members and in organizing meetings, study tours and workshops at the field level and travel requests and expense reports, when required.
• Prepare/compile relevant documents and when applicable using SAP, initiate and follow up on actions related to trainings and study tours, purchase of equipment/goods and services, travel requests/claims, recruitment, visa applications, and deal with all related inquiries in coordination with the project team at HQ.

 

 

• Assist with the preparation of the work and budget planning for the project.
• Assist in maintaining effective communication, coordination and working relations with the relevant counterparts, beneficiaries and stakeholders.
• Assist with the preparation for the Steering Committee meetings, including providing support in drafting papers, statistics, reports and presentations by extracting/summarizing statistics; undertake computer based searches, compile background information.
• Maintain project equipment inventories (both paper and electronic asset management) and ensure appropriate use.
• Assist with on boarding of new project personnel.
• Assist in drafting regular and/or ad-hoc reports on project activities.
• Carry out ad-hoc assignments and research activities, as required.
• Maintain files (both paper and electronic) and databases related to work.

 

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education:

Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.

 

Technical and Functional Experience:

• A minimum of eight (8) years of work experience in the related fields of the post, is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in project administration, accounting and finance, providing support to managerial/professional staff and using administrative skills to assist in the execution of project development and implementation of work, is required.
• Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

Credit towards total working experience may be considered on a year-by-year basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Languages:

Fluency in written and spoken English is required. Fluency and/or working knowledge of local languages, including Akan (Fante/Twi), Ewe, Ga, and/or Dagbani, is desirable.