Administrative Assistant

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Description

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How can you make a difference?

Key functions, accountabilities, and related duties/tasks

Events/Logistics

• Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.

Transport Management

• Facilitate management of transport in office, respond to booking request in UN Humanitarian hub.
• Prepare monthly fuel and maintenance report of vehicles.

Supplies/Equipment

• Supports management of administrative supplies, office equipment, and updating inventory of items.
• Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
• Arranges for the purchase and timely distribution of office supplies.

Premise and Facility Management:

• Regularly inspects office buildings to identify maintenance needs.
• Oversight on basic services and repairs of both electrical and generators across UNICEF premises.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A first level university degree (Bachelor’s) in a related field will be considered in lieu of three (3) years of related work experience.
• An advanced university degree (Master’s) in a related field will be considered in lieu of five (5) years of related work experience.

Work Experience:

• A minimum of 4 years of relevant administrative or clerical work experience is required.
• Training and experience using MS Word, Excel, and PowerPoint.
• Technical knowledge of generator and electrical maintenance.

Language Requirements: 

• Fluency in English and local language of the duty station is required.
• Knowledge of the local language is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/574547

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