Administrative Assistant

About SEED Foundation: SEED Foundation is a registered NGO in the Kurdistan Region of Iraq. SEED’s mission is to protect, empower, and support the recovery of survivors of violence and others at risk. SEED is committed to delivering high quality, holistic approaches, which combine international expertise and local know-how to achieve results for the people of Iraq and Kurdistan Region. SEED’s programming focuses on three key objectives: 1) the delivery of transformational, comprehensive services including case management, mental health, and legal services, as well as psychosocial support activities; 2) strengthening the capacity of service providers through education, training, and capacity-development programs; and 3) ​promoting policy and social change to strengthen the rights of, and protections for, vulnerable groups and individuals through public awareness, technical assistance, and advocacy.

Role of Administrative Assistant:  The Administration Assistant is a full-time position based in Erbil/Shelter, with some travel to other sites within KRI. The Administrative Assistant will support the work of SEED’s Administrative Unit, perform a full range of administrative duties and manage their queries. 

Duties and Responsibilities

• Assist in handling petty cash, and monthly advances, and closures in coordination with the Center Coordinator. 
• Ensure internal safety and security procedures such as visitation forms, client confidentiality, and other related matters in coordination with the Center Coordinator and Service Delivery Coordinator. 
• Assist in Maintenance of the villas in coordination with maintenance personnel and logistics team. 
• Assist in preparing payment request documents for purchased goods. 
• Assist in regularly checking inventory of goods such as stationary, Food, Beverages, hygiene items, cleaning items and staff refreshment in the storage room.
• Ensuring that all items in the storage room are well organized and stored correctly.
• Support Operations staff prepare the necessary paperwork and documentation such as Purchase Requests (PRs), Advance Requests and Travel Requests, submitted and pushed through the approval process.
• Assist in the day-to-day operations or any other duties as requested.

• University degree in Business Administration, Marketing, Information Technology or any related fields.

• At least two years of experience in a similar role.
• Previous experience with NGOs is an advantage.
• A team player who demonstrates patience, flexibility and honesty. 
• Must speak Kurdish and English, Arabic is preferable.
• Be willing and able to meet tight deadlines and work long hours when required.
• Be able to work in a multicultural environment.
• The ability to work accurately, with good attention to detail.
• Good verbal and written communication skills.
• Good computer skills especially in MS Word, Excel, PowerPoint and Access.
• Female candidates are encouraged to apply for the position.

• Interested candidates are invited to submit their applications via this LINK.
• Applications will be accepted and reviewed on a rolling basis until the position is filled. 
• Only short-listed candidates will be contacted.