Administrative Assistant Consultant

The Investment Operations Department is responsible for generating a portfolio of high quality, creditworthy, and environmentally and socially sound projects that result in significant development impact. The business cycle goes from the identification, selection, origination and execution of transactions to their monitoring. The Department follows a matrix model, with three segment divisions covering Infrastructure and Energy, Financial Institutions and Corporates, and two transversal divisions covering Financial Products and Services and Portfolio Management.

About this position:

The Portfolio Management Division (PTM) is responsible for monitoring, from first disbursement to repayment, a portfolio of loans and guarantees to private sector and non-sovereign guaranteed financial institutions and structured finance counterparts.

What you’ll do:

The selected candidate will provide administrative support to the Division Chief and PTM officers by performing a wide range of business support functions of a highly responsible nature to assist in the day-to-day execution of administrative processes and activities.

• Provide support to the Division Chief in managing the agenda, phone calls, and following up on time sensitive matters.
• Provide administrative and logistical support in the planning, coordination and execution of meetings and events, and coordinate agenda of complex events.
• Assemble and consolidate documentation for meetings, seminars, presentations, and reports in a timely and efficient manner.
• Print and scan documents for team members, when required, and assist team members with the formatting of documents in Microsoft Word, Excel and PowerPoint presentations.
• Review documents submitted for the Division and/or Division Chief’s approval to ensure accuracy and completeness, and conformance with relevant guidelines. As requested, review and edit documents produced by PTM staff.
• Receive, screen, distribute and send the correspondence for the Division.
• Coordinate between departments and operating units in resolving day-to-day administrative and operational issues.
• Coordinate travel arrangements and process travel authorizations and statements of expense for the Division. When required, assist team members in processing visa paperwork related to official business travel.
• Maintain record of Division’s business travel, attendance to conferences and trainings.
• Assist team members in the reservation of conference rooms, in scheduling videoconferences and conference calls.
• Conduct routine monitoring of office supplies inventory. Keep Division supplies appropriately stocked and organized.
• Assist team members in reporting building maintenance issues and malfunctions of printers located within business area.
• Prepare and/or edit basic PowerPoint and summary Excel table
• Other duties as assigned by the Divisions Chief.

What you’ll need:

Education:

• Technical studies or Associate’s Degree in relevant field.

Experience:

• You have at least two (2) years of professional experience.

Languages:

• You are proficient in oral and written proficiency in English and Spanish; knowledge of Portuguese and/or French is a plus.

Source: https://iadbcareers.referrals.selectminds.com/jobs/idb-invest-administrative-assistant-consultant-portfolio-management-division-6253