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Administrative Assistant (EDA)

International Finance Corporation (IFC)

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JOB DESCRIPTION

assignment(s)

Open recruitment (advertised)

Advertisement end date:15/02/2024

General

Description of assignment title

Administrative Assistant (EDA)

Assignment country

Ukraine

Expected start date

19/02/2024

Sustainable Development Goal

13. Climate action

Volunteer category

National UN Volunteer Specialist

Host entity

UNDP Ukraine

Type

Onsite

Duration

6 months (with possibility of extension)

Number of assignments

1

Duty stations

Kyiv

Details

Mission and objectives

UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.

Context

UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development. UNDP works in more than 170 countries and territories. The project aims to support institutional capacity of national authorities in environmental area. It includes development of legislation, gender-oriented activities, awareness raising campaigns, work with civil society.

Task description

– Provide comprehensive administrative support functions to ensure the smooth execution of project activities. – Participate in project activities (meetings, round tables, conferences, other public activities). – Provide assistance with project documents translation and interpretation as needed. – Effective maintenance of partnerships and communication with external partners and counterparts. – Assisting in organization of meetings for the programme manager with key stakeholders/partners in Ukraine and internationally.

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

4 years of experience in Public Administration, Political Sciences, International Relations or related field. First degree will be acceptable with an additional four years of experience in the relevant field. – Excellent oral and written skills; excellent writing, drafting, formulation, reporting skills. Accuracy and professionalism in document production and editing. – Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. – Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. – Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. – Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. Sound security awareness. – Have affinity with or interest in the SDG, crisis response and early recovery, volunteerism as a mechanism for durable development, and the UN System.

Area(s) of expertise

Administration, Communication

Driving license

–

Languages

Ukrainian, Level: Fluent, Required English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Administration, Operations, Project Management, Finance, Procurement.

Competencies and values

– Accountability – Adaptability and flexibility – Creativity – Judgement and decision-making – Planning and organizing – Professionalism – Self-management

Other information

Living conditions and remarks

As it is a national UN Volunteer’s assignment, the UN volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer (Specialist) The contract lasts for the period indicated in the vacancy with the possibility of extensions subject to the availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment. This is a full-time contract. Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1587 (equivalent in UAH) is provided monthly to cover housing, utilities, and normal cost of living expenses. This includes Well-Being Differentials for the period, while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment. Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period. • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy


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