Administrative Assistant II

Job Type

Full-Time

Salary

$3,009.83 – $3,166.67 monthly

Hours per Week

40 hours

Hiring Department

Facilities Management

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:   

When prompted to upload your “resume”, upload your combined documents as one file.

·         Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Administrative Assistant II provides administrative support which requires understanding of processes, data, and/or operations of the department; creates and/or maintains associated documents, databases, meetings, special events; updates supervisor of critical issues/events; provides responses to requests for information; and processes financial and/or procurement documents.

Major Responsibilities/Duties/Critical Tasks

Provide general administrative support to all Facilities Management departments including but not limited to coordinate schedules, answer main line phone calls, process travel, assist staff with time reporting, and perform annual inventories.

Process university utility payments and record appropriate data for further analysis.

Prepares, monitors, and supports assigned procurement activities. 

Process inter-departmental transfers (IDTs) for all service contracts.

Provide dispatching support to our facilities and utilities teams as requests/reported issues arise.

Assist Executive Director with reporting, presentations, and special projects.

Assist with monthly reconciliations.

Other duties as assigned.

Required Education/Experience

• High School Diploma or equivalent.
• Three (3) years of related work experience.
• A combination of education and experience may be considered.

Preferred Education/Experience

• Strong hands-on experience with MS Excel, Word, and Outlook preferred.
• Experience in higher education preferred.

Accompanying Knowledge, Skills, Abilities, and Competencies

• Ability to communicate clearly verbally and in written form.
• Proficiency using computers and software packages.
• Ability to prepare reports and presentations.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges. 

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor’s, master’s and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.