Administrative Assistant II – Arts & Sciences

Details

Posted: 12-Jan-24

Location: St. Louis, Missouri

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: JR79555

Scheduled Hours
37.5

Position Summary
Position involves administering primary office functions, greeting all visitors and students; assisting chair with searches, tenure cases, and faculty reviews; processing grad student applications; managing course listing process;, and serving as a back-up to the Business Manager.

Job Description

Primary Duties & Responsibilities

• Provides general office assistance for large department serving as “point person” for departmental inquiries, maintaining department master calendar, scheduling meeting and reserving rooms, emailing list of weekly events, making travel arrangements for some faculty, speakers and other department visitors, maintains department directory, and is liaison with bookstore and other on-campus entities. First point of communication for all general office inquires: answers department phone, monitors department email account, and sorts mail. General assistance with office related tasks for others in the department. Serves as backup to Administrative Coordinator for facilities issues.
• Serves as first point of contact for prospective graduate students and other inquiries about the graduate program. Provides applicant information to faculty, including pulling reports as needed. Enters applicant decisions into Slate, and maintains records for future use.
• Manages course information for Anthropology Department, Archaeology Program, as well as CAPS offerings and working with classroom scheduling throughout the year. Enters course information into WUCRSL and verifying accuracy. Compiles and submits paperwork to the Deanâ™s office as needed.
• Manages office supply inventory and ordering supplies as needed. Assists with purchase orders and lab purchases. Assists department members with questions related to reimbursements.
• Provides administrative support for faculty searches, tenure cases, and faculty reviews. Compiles reports requested by chair and other tasks as needed from department chair.
• Provides general academic assistance to faculty members, including ordering desk copies, submitting grade change requests, and other tasks.
• Performs other duties as assigned by Business Manager, Academic Coordinator, and Department Chair.

Working Conditions

Normal office environment using typical office equipment. Typically working at desk or table. Repetitive wrist, hand or finger movement (PC typing). Ability to travel to on- and off-campus locations as needed. May be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.

Preferred Qualifications

• Bachelorâ™s degree in Anthropology.
• More than three years prior office experience.
• At least one year of entry level accounting experience. Experience with university accounting systems.
• Experience with Microsoft Office programs, good keyboarding skills, ability to use good judgment and maintain confidentiality, ability to multi-task, welcoming demeanor and attitude toward all visitors, faculty and students, good time management skills.

Required Qualifications

• High school diploma or equivalent high school certification.
• Two years relevant work experience.

Grade
G07-H

Salary Range
$18.91 – $29.32 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor’s, master’s and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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