Administrative Assistant II – Mechanical Engineering

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:
• Experience coordinating travel and events
• 5+ years of experience in providing administrative support
• Familiarity with Workday and university processes

Job Description:

Summary

The Administrative Specialist provides administrative and financial support to the Mechanical Engineering Department. Responsible for the communication of information, administration of projects, and general operational and financial support, this position assists students, faculty and staff with department policies and processes. Additionally, this position serves as a backup to other positions within the department.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.  All staff members are expected to interact collegially and maintain the highest standards of integrity and ethical behavior.

Example of Duties
• Performs a variety of administrative support activities.
• Arranges calls and schedules meetings.
• Makes travel reservations and itineraries.
• Participates in regularly scheduled team meetings.
• Edits documents for grammar, spelling, and punctuation errors.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:
March 5, 2024

Posting Close Date:
March 17, 2024

Job Requisition Number:
R14186