Administrative Assistant III

This position serves as the Administrative Assistant at the Tommy G. Thompson Center on Public Leadership. This position is a primary point of contact for all administrative management for the Center. Responsibilities of this position are performed independently and include: working directly with the Center’s staff and student hourlies on finances, budgets, expenditures, and other program support; and making day-to-day decisions on office and organizational needs. This position is under the general direction of the Center’s Assistant Director.
This position requires a comprehensive knowledge of, and ability to interpret and analyze college and university policies, state and federal laws, rules and regulations relating to accounting and purchasing, travel expense reporting, time management, and record maintenance. This position requires excellent customer service skills, project management, organizational skills, facilitation and negotiation skills, and the ability to interact positively and independently with university administration, faculty, staff, students, and the community. Requirements include strong oral and written communication skills, management skills, good judgment and decision-making ability, data interpretation and analysis, exacting attention to detail and prioritization, as well as the ability to handle a wide variety of tasks simultaneously. The position also requires an ability to manage social media and develop pages for and edit websites. The incumbent of the position must have a high comfort level in working directly with persons of differing political opinions and ideologies.

• 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 20% Prepares and audits complex records, edits documents, and reviews work done by others
• 20% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 30% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Experience with the following functions:
-Research, writing, and editing.
-Using Microsoft Office (Outlook, Excel and Word) and Adobe.
-Using Microsoft Publisher and Excel to create spreadsheets, charts, graphs, or infographics.
-Operating a website (e.g. Wiscweb WordPress) and social media (e.g. Facebook, Twitter) presence.
-Using audio-recording equipment and programs (e.g. SoundCloud, Spotify, iTunes).
-Event planning.
-Maintenance of budget, financial, purchasing, public, and other records.
-Understanding of the diversity of viewpoints.
Preferred:
-Familiarity with Eloqua
-Experience using Shop UW

Typical hours for this position are 8:00 a.m.-4:30 p.m., with some flexibility.

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $20.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Please click on the “Apply Now” button to start the application process.
For questions on the position, contact: Ruth Brash, [email protected] and 608-890-4250.
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.

Ruth Brash
[email protected]
608-890-4250
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A48-COL OF LETTERS & SCIENCE/TOMMY G. THOMPSON CTR

University Staff-Ongoing

291382-CP