Administrative Assistant III

Unleash YOUR Potential with Us

As a next-generation public research institute and Forbes-ranked top employer in Florida, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

School of Global Health Management and Informatics:

The College of Community Innovation and Education School of Global Health Management and Informatics includes the nation’s largest graduate and undergraduate programs in Health Services Administration (HSA), an Executive Graduate Healthcare Management program (e-MSHSA), a fully online graduate program in Healthcare Informatics (HCI), and an undergraduate program in Health Informatics and Information Management (HIIM). The master’s in HCI is accredited by CAHIIM (Commission on Accreditation for Health Informatics and Information Management), the master’s in HSA and baccalaureate in HIIM are accredited by CAHME (Commission on the Accreditation of Healthcare Management Education) and CAHIIM, respectively and the undergraduate HSA program is certified by AUPHA (Association of University Programs in Health Administration). For information, visit our website at https://ccie.ucf.edu/hmi/

The Opportunity:

The School of Global Health Management and Informatics at the College of Community Innovation and Education, invites applications for an Administrative Assistant III position. The Administrative Assistant III provides administrative support to all faculty, staff, and students in the school. They will ensure efficient operation of the school and communicate directives from the Director as needed.

The school seeks candidates with excellent organization and multi-tasking skills with a high level of attention to detail. The ability to work under pressure in a high-traffic environment with deadlines, goals, and time limitations is ideal. This position is the first face our faculty, staff, and students see, and we especially welcome candidates with a strong focus on customer service and excellent interpersonal skills.

Responsibilities:

• Responsible for greeting and assisting all visitors, administrators, and students – in person and by telephone.

• Makes expense card purchases for the basic needs of the school.

• Assists with staff and faculty searches.

• Prepare social media content and publish to SGHMI accounts, including Facebook, Twitter, LinkedIn, Instagram, and YouTube.

• Assists with meetings and events – takes minutes for School meetings, some may be confidential.

• Works with the department’s academic advisor to schedule student appointments and maintain sign-in records for student appointments (in-person or by phone).

• Maintains Director’s appointment calendar.

• Facilitates the delivery, pick-up, and distribution of departmental mail.

• School contact for submitting service work orders, key requests, and surplus inventory and adoption requests.

• Ensures faculty textbook orders are submitted and sent to the UCF Bookstore.

• Coordinates the collection and proper storage collection of the syllabus, curriculum vitae, and other accreditation-related documents; some are confidential.

• Conducts clerical duties, including processing copy & scanning requests.

• Other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) . 

Preferred Qualifications:

• Experience managing a complex calendar (director, executive, etc.)

• Experience managing internal and external communications.

• At least 1 year experience with organizing events.

• At least 1 year experience with managing an expense card.

• Experience with Microsoft Office Knowledge of Workday and Teams is a plus.

Additional Application Materials Required:

In addition to your application, please include a resume and cover letter indicating your interest in the position.

Special Instructions to the Applicants:

This position is on-site Monday-Friday at UCF’s Downtown Campus.

This position is funded by an auxiliary budget and is considered “soft money” as defined in Regulation UCF-3.0122. The appointment may cease with little or no notice as provided therein.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays.

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions.

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to the UCF Employee Benefits page click here .

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

College of Community Innovation and Education (CCIE) – School of Global Health Management and Informatics (HMI)

Work Schedule

Monday to Friday, 8:00 am to 5:00 pm

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

02-07-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF’s Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.