Administrative Assistant / Intermediate Administrative Assistant Department of Pediatrics

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks applicants for an Administrative Assistant or Intermediate Administrative Assistant to perform clerical and administrative work for the Chair of the department as well as general administrative support.  

Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedures. Administrative Assistants consult with supervisors for most decisions outside of standard operating procedures.

The successful candidate will join a department that employs outstanding people, and is progressive in its initiatives to develop and support its staff, making it a great place to work. This position will join a supportive, learning-oriented team.

For more information on the Department of Pediatrics, visit our website: https://med.virginia.edu/pediatrics/

The successful candidate will be expected to:

• Type memos, correspondence, forms, and technical or confidential reports.

•  Receive and screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.

• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.

• Review and answer standard correspondence.

• Greet and screen visitors and provide customer support, as needed.

• Oversee departmental events.

• Escort guest speakers and candidates.

•  Assist in overseeing overall administrative operations.

• Provide division-level support to various areas within the department, as needed.

• In addition to the above job responsibilities, other duties may be assigned.

Preferred Qualifications:

• Ability to work independently and as part of a team.

• Positive attitude and commitment to the task at hand.

• Ability to take ownership over tasks and complete them with attention to detail in mind.

• Strong communication skills, both written and oral.

Minimum Qualifications:

• Administrative Assistant:

Education: High School Diploma

Experience: None.

• Intermediate Administrative Assistant

Education: High School Diploma

Experience: At least one year of relevant experience.

Preferred Qualifications:

• Ability to work independently and as part of a team.

• Strong communication skills, both written and oral.

This is a full-time, non-exempt, benefited position.  For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position will remain open until filled. This position will not sponsor applicants for work visas.

This position is located in Charlottesville, VA, in the UVA West Complex.

This position will be in person, on site Monday through Friday (this is not a remote/virtual work position).

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.  

To Apply: 
Internal UVA Applicants:

Please apply through your Workday Home page, search “Find Jobs”, and search for R0056473 .

External Applicants:

Please apply through  Careers at UVA , , and search for R0056473 .

Complete an application online with the following documents:

• CV

• Cover Letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.  Applications that do not contain all required documents will not receive full consideration. 

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. 

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter, at [email protected] and reference R0056473 .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.