Administrative Assistant IV for Facilities Management – Asset Management & Logistics

Are you ready to take your administrative skills to the next level? We’re looking for a proactive administrative partner who is engaged and organized to join our Asset Management and Logistics team (AM&L) within Facilities Management (FM). As a member of our team, you’ll play a crucial role in ensuring the smooth operation of our team, supporting the director and leadership group across various functions.

In this role you will have the following key responsibilities:

• Document Management: Maintain and organize AM&L and FM’s documents using SharePoint, MS Teams and One Note administration, ensuring seamless collaboration across the team.
• Scheduling Pro: Keep things on track by scheduling meetings, generating time-sensitive reports, and taking detailed meeting notes.
• Office Maestro: Provide day-to-day office support, manage office supply needs, and assist with general responses to correspondence.
• Data Dynamo: Support Maximo workflow by creating service requests and work orders and handling financial transfers to aid data management.
• Data Analysis Maven: Perform analysis and reviews to ensure the accuracy, relevancy, and effectiveness of data within Facilities Management systems using data to inform areas for process improvements.
• Tech Savvy: Utilize computer programs such as Maximo, eBuilder, Tableau, Microsoft Office Suite, SharePoint, and MS Teams to make informed decisions about data maintenance.

Your Qualifications:

• You will hold an Associate’s degree; technical/vocational school degree; and have 4-6 years of experience or an equivalent combination of education and experience.
• You will be knowledge of computer programs, especially Microsoft Office Suite, SharePoint, and MS Teams.  A bonus if you have experience with Maximo, eBuilder, and/or Tableau.
• Comfortable with data management, including creating and maintaining service requests, work orders, and financial transfers.
• You are curious and willing to learn new processes and software programs.
• You are self-motivated, able to multi-task, manage priorities, and problem-solve with a positive attitude.
• You demonstrate accountability in work responsibilities and are supportive of the divisions core values and mission and have a passion for diversity, equity, inclusion, and wellbeing.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1-2 days per week and on-campus 3-4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
  Please note this position is not fully remote and will not be negotiable at the time of offer.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.

Please submit a complete application including a cover letter and resume.

No visa sponsorship provided for this position.

Familiarize yourself with Cornell’s COVID-19 workplace guidance as well as the university’s COVID-19 services and information .

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 – $28.80

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Sonja Baylor

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-19