Administrative Assistant – Local Authority

Job title:

Administrative Assistant – Local Authority

Company

Spinwell Global

Job description

About The RoleRole: Administrative Assistant REF 360473
Contract Length: Until 31/03/2024
Location: Manchester
IR35: Inside
Pay Rate to Intermediary: £15.41 per hourSpinwell is recruiting for an Administrative Assistant for an excellent opportunity within the public sector.RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT

• To maintain various records/information systems (either manual or computerised) relating to e.g. cash purchases, general procurement of goods and services correspondence, performance indicator data etc, seized cash, imprest account, input information into Force databases in a timely and accurate manner.
• To monitor voicemail and email inbox systems as appropriate, retrieving, reviewing and directing messages ensuring diary systems exist to monitor the return of responses.
• To maintain various filing systems e.g, financial records or correspondence generated.
• To liaise with internal sections and external organisations e.g. to arrange general purchases and repairs.
• To deal with cash including the handling of seized cash, banking of moneys, maintenance of cash floats for specified locations.
• To produce Newsletters, undertake email circulations and maintain unit websites as required.
• To process internal and external correspondence.
• To receive, store and distribute various supplies e.g. stationery, clothing, equipment, pocket books.
• To draft letters, minutes and memos as may be required.
• To produce statistical and other reports on a regular or ad hoc basis as specified.
• To undertake ‘ad hoc’ tasks and requirements as may from time to time be requested.
• OCB function only – to maintain records including the input of time due and rest days in lieu. (Temporary – until such time as the work is transferred to Transactional HR).
• To promote and comply with policies on health and safety both in the delivery of services and the treatment of others.
• Comply with and promote equality legislation and policies on diversity and equality. Take steps to eliminate unlawful discrimination, advance equality of opportunity and foster good relations
• To fully participate in development review process
• If you have responsibility for staff; to manage staff development, performance and attendance using appropriate policy and procedure.
• To comply with the requirements of policies on Drug and Alcohol testing – requirements in respect of specific posts/ roles are described in the policies which are available on the Intranet/SharePoint.
• All staff and officers must adhere to and comply with Data Protection, Freedom of Information and Human Rights legislation and the Authorised Professional Practice (Information Management).It is the responsibility of all staff and officers to maintain data quality and security. Therefore when inputting, updating and using information, you are to ensure that it is Accurate, Adequate, Relevant and Timely (AART), and that it is used / disclosed for business purposes only and kept secure. The most current guidance and advice in respect of compliance with the legislation and information / records management standards can be found on the Information Management Intranet site/Information Services SharePoint site.
• Supervisors and managers have the additional responsibility of ensuring that staff undertake the appropriate training and fully understand and apply the required Force policy, procedures and information / records management standards in the course of their duties. Supervisors and managers should ensure that staff / officers understand their responsibilities in maintaining data quality and security and have appropriate processes in place to monitor compliance.
• To carry out such other duties which are consistent with the nature, responsibilities and grading of the post.

SKILLS/EXPERIENCE OF THE ADMINISTRATIVE ASSISTANT

• Carried out duties/tasks relevant to the post including, checking/recording/inputting information; and associated filing.
• Experience of software applications including typing.

If you are an Administrative Assistant, apply now or send your CV to Spinwell!We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us

Expected salary

£15.41 per hour

Location

Manchester

Job date

Tue, 23 Jan 2024 23:25:39 GMT

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