Administrative Assistant - Office of International Services and Student Financial Services - Tenders Global

Administrative Assistant – Office of International Services and Student Financial Services

Saint Louis University

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Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

Job Summary:

Under direct supervision, provides administrative support to a department or group of professionals. This position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; and duplicating and distributing material.

Job Duties:

  • Maintains department spreadsheets and assists with preparing financial and administrative reports.

  • Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity.

  • Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing electronic filing systems.

  • Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff.

  • Handles or assists with confidential issues or sensitive records; provides technical support.

  • Performs other duties and projects as assigned.

Knowledge, Skills, and Abilities:

  • Knowledge of administrative procedures and research techniques

  • Knowledge of the functions of the school division and its operating procedures

  • Must possess analytical and organizational skills, good judgment, and initiative

  • Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations

  • Ability to develop and maintain effective working relationships

  • Ability to coordinate multiple priorities

  • Ability to operate a computer and use appropriate software applications and peripheral office equipment

  • The ability to easily communicate departmental procedures and policies

  • The ability to answer moderately complex questions

  • The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications:

High school diploma; supplemented with one (1) year of administrative experience. Associate’s degree preferred.

Please note this is a dual role supporting two departments: Office of International Services and Student Financial Services in the Division of Enrollment Management.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.

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