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World Health Organization
tendersglobal.net
Job Description
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Description
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As part of the Programme Management and M&E Unit, the purpose of the position is to support the implementation of the integrated planning, budgeting, monitoring, and reporting systems in the WCO through the day-to-day support with workplan and budget implementation and monitoring, and workforce related operations in the applicable systems, ensuring compliance with WHO rules and regulations and project requirements; as well as a variety of general administrative actions related to the work of the Programme Management and M&E unit.
Duties:
Budget and financial management:
- Assist with budget and work planning during organization- and office-wide exercises.
- Initiate action with regards to budget space allocation and financial resource distribution in applicable systems, including, but not limited to, requests for award activation (AAR), amendment (AMR) and distribution (ADR) Project/Workplan Funding, Award Budgeting and Resource Plans in line with donor agreements and approved work plans. Maintain files of related documents.
- Review, analyze and adjust all awards under the assigned programme areas; follow up with programmes and/or concerned officers to reconcile discrepancies, resolve any issues related to budget and planning.
- As part of accounts closure activities, ensure adherence to manual provisions/special instructions/time schedules.
- Prepare routine and ad hoc statistical/analytical data and/or reports for inclusion in statutory reports or presentation by management or as requested by CO management, RO/HQ, and donors.
Project/workplan implementation and monitoring:
- Provide administrative support to the development and maintenance of workplans in applicable systems.
- Assist with timely initiation of actions required with regard to recruitments and staff contract extensions, more specifically on position and award mapping in compliance with approved HR and budget plan. Timely support with monthly payroll reconciliation.
- Verify expenditures to comply with work plans, financial rules and regulations and award agreements, and take necessary corrective action in consultation with the PMO and/or responsible officers as needed.
- Screen and review various contractual materials, issuing PTAEO numbers, earmarking funds, and verifying and clearing payment requests; prepare appropriate draft contracts for individuals or service providers such as APW’s, and other contract modalities.
- Support the PMO in monitoring, and follow-up on programme implementation levels, drawing the attention of the PMO/Heald of PMU/responsible officers to problems, inconsistencies, delays, and other anomalies detected.
Other services:
- Liaises with administrative and technical staff as needed to ensure proper coordination and synergy between programmes within the CO.
- Support the PMO in coordinating and follow-up on the Programme Management Units’s administrative issues.
- Assist with the organization of internal meetings, participate and take notes as needed. Contribute to the organization of large-scale, high-level, international meetings relating to the work of the PMU and coordinating logistics for off-site meetings.
- Perform other related duties as required or instructed, including providing support to other areas of work as assigned within the general remit of this position.
Required Qualifications:
Education Qualifications
Essential:
- Completion of secondary school or equivalent.
Experience
Essential:
- At least 5 years of progressively responsible experience in the administrative field particularly in positions with responsibility for administrative overview/coordination in the areas of budget and finance OR a combination of a relevant Bachelor’s degree with 3 years of experience in the administrative field particularly in positions with responsibility for administrative overview/coordination in the areas of budget and finance
Functional Knowledge and Skills:
- Excellent computer skills: ERP as well as standard software, language and communication skills.
- Proven understanding of WHO and/or UN policies and procedures.
- Demonstrated ability to establish and maintain effective working relations with stakeholders at all levels. Strong communication skills. Ability to explain technical administrative issues to a variety of stakeholders using clear and simple language.
- Ability to work comfortably in a fast-paced environment. Ability to adapt to the changing environment with growth mindset.
- Ability to identify and manage one’s emotions and help others do the same.
Language Skills:
Essential:
- Expert knowledge of English and Ukrainian.
Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2403978
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Languages Languages: ● Fluency in Portuguese is required ● Good command in oral and written Spanish is required. ● Good command in oral and written English is required. Additional Information Travel details The consultant must be available to travel to the places related to the activities in the country, if requested by the National Officer for Brazil and/or the International Officer. Travels will be coordinated and financed by UN-Habitat, according to the United Nations travel rules and guidelines. Remuneration SB-3/3 (UNDP Brazil Salary Scale) The supervisor will receive an amount of BRL 19.081,92 to be paid in three (3) instalments upon the presentation and approval of the following products: ● Payment 1 (33,34%): Upon delivery and approval of Product 1 (BRL 6.360,64) ● Payment 2 ((33,33%): Upon delivery and approval of Product 2 (BRL 6.360,64) ● Payment 3 (33,33%): Upon delivery and approval of Product 3 (BRL 6.360,64). Appointment against this post is on a local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply. It is required for all the curricular information to be inserted in the system, which may take a few hours. Only complete applications in English will be considered. All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted. Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira: 1. Cover memo (maximum 1 page) 2. Educational Background (incl. dates) 3. Professional Experience (assignments, tasks, achievements, duration by years/ months) 4. Expertise and preferences regarding location of potential assignments 5. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships, self-employment and part-time count as 50%. In addition to it, note experience not relevant to the position will not be considered. All applications should be submitted to: Inspira Deadline for applications: UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: [email protected] No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS. We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager. You need an Impactpool account to apply for this job It's free and takes only a moment to sign up Sign up and apply Already a member of Impactpool? Sign in to your account | Sign in with LinkedIn or Email Password SAVE JOB Show UNHABITAT - United Nations Human Settlements Programme that your are interested in them Recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Connect with organization Connect your profile with UNHABITAT - United Nations Human Settlements Programme Once connected, recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Sign in to Impactpool to connect New to Impactpool? Sign up now! Email Password Forgot your password? in | Sign in with LinkedIn Relevant Articles Are you a HR Director or HR professional looking for new challenges?Rio de JaneiroRio de Janeiro- Contract