Administrative Assistant – Rollins School of Public Health

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

JOB DESCRIPTION:

• Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department’s primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

Provides administrative support for the dynamic Office of Student Affairs of the Rollins School of Public Health. A professional individual who enjoys being busy and has a genuine interest in supporting a diverse office dedicated to the interests of graduating professional students. The Office of Student Affairs includes admissions, enrollment services, student engagement, and career development. This role is a front facing professional supporting all areas of the Office of Student Affairs.
Prior experience with the following is helpful but willing to train for the right person who has a passion for working in a higher education environment:
1. Execution of Contracts and purchasing and other payment processing support.
2. Event Planning & Execution (includes vendor relations and catering oversight)
3. General Office Management-Receptionist-first point of contact, Ordering of Supplies/Space/Reservations
4. HR- Onboarding/Offboarding, holiday schedule management, in-person/virtual schedule management
5. Travel Booking/Reconciliation
6. Communication Support: Website, Phones, Flyers, Zoom room management, etc.
7. Administrative Support Tasks: Posting new positions, job approvals, data entry
MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor’s degree.
• Proficiency with various personal computer software applications.
• Positions in this classification may require keyboarding skills.

PREFERRED QUALIFICATIONS:

• Advanced computer skills in Microsoft Outlook and proficiency in Windows-based applications like Word, PowerPoint, and Excel.
• Team-oriented and able to coordinate activities across multiple departments, working closely with administrative assistants in other areas.
• Knowledge and basic use of social media posting and engagement (platforms include Instagram, Twitter, YouTube, Facebook).
• Experience using Canva software, managing and email distribution of digital newsletters.
• Experience updating websites using Cascade content management system.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) tendersglobal.net 404-712-2049 (TDD). Please note that one week advance notice is preferred.

Not ready to apply?
Connect with us for general consideration!