Administrative Assistant – Safety & Compliance

• Represent the Safety and Compliance department to the campus community and external stakeholders, treating people with respect and dignity to promote an environment of excellent service and multicultural understanding.
• Manage incoming communication via phone and email accounts, responding to questions and communicating out to community of any critical and work safety updates.
• Complete a variety of clerical work including creating documents and spreadsheets, entering data, filing, etc.
• Intake, process, assign, report and keep record of work orders daily.
• Prioritize Safety and Compliance requests with an appropriate sense of urgency and responsibility to the priorities of the department to ensure smooth, efficient operations.
• Assist in coordination of safety and compliance renovations between the user and all appropriate service groups and outside groups / agencies, ensuring procedures comply with safety specifications; observes work in progress to gauge a safe environment.
• Work directly with contractors to intake and process invoices
• Collaborate in safety inspections and training such as OSHA, ADA and fire drills.

Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Three weeks of accrued vacation time as well as fourteen (14) paid holidays and six paid “gift” days when the university is closed.
• Accrued sick time.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Six weeks of paid parental leave after one year of service

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.

• Associates Degree or two (2) years of experience as office/clerical support
• Proficiency in use of Microsoft Office and Google Suite
• Ability to learn and master Safety & Compliance related tasks including inspections
• Experience with office management and problem solving
• Experience managing a wide variety of tasks and projects, operating under tight timelines
• Experience creating a warm and professional atmosphere
• Experience calmly and successfully serving dissatisfied customers
• Willingness to learn and master new and various facility management software tools
• Capable of exercising a high degree of independent judgment and prioritizing work

• Bachelors Degree
• Experience working in safety and compliance or inspections
• Experience with waste management
• Ergonomics certification for ergonomic assessments
• Fit Testing Certified / Training
• Knowledge of Fire Systems (Notifier Brand) to assist with contractor work
• Experience in office management such as billing and invoicing

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.