Administrative Assistant Senior Healthcare

Posted: 30-Dec-23

Location: Ann Arbor, Michigan

Salary: Open

Categories:

Staff/Administrative

Internal Number: 240504

The Administrative Assistant position will provide high quality administrative support to Clinical Nursing Director, Nurse Supervisor, within Internal Medicine.

• Coordination of meetings.
• Managing calendars.
• Typing required documents.
• Budgetary reconciliation including processing journal entries.
• Supply ordering using purchase orders/shortcodes.
• Planning and processing travel/conference registration.
• Processing tuition reimbursements.
• Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
• Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
• Maintain Static Groups, and B1 Finance/DataMart groups.
• Posting, monitoring and hiring new employees through eRecruit.
• Train employees in new or revised work methods and procedures and orient new employees.
• Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
• Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
• Project work, workgroups and maintaining personnel/staffing reports.
• Maintain employee records in accordance with HR and UMHS policies.

• High school diploma or equivalent.
• More than 4 years of experience performing responsible office duties.
• Excellent verbal/written communication skills.
• Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
• Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
• Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.

• Two to three years experience with OneStaff.
• Microsoft Windows and Excel.
• Proficiency with MPathways.
• Knowledge of eRecruit.
• Knowledge of UMHS/UMPNC/MNA contract.
• Knowledge of AFSCME Local 1583 contract.
• Knowledge of UMHS policies and procedures.
• Associate or higher degree in business, human resources or related field.

Monday – Friday, 40 hours per week.
Day shift 

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

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About University of Michigan – Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its “Great Colleges to Work For” survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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