Administrative Assistant to the Associate Vice President of Finance

The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by:  providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.
Wytheville Community College is seeking an Administrative Assistant for the Associate Vice President (AVP) of Finance. The purpose of this position is to provide administrative assistance and support to the AVP of Finance and the Wytheville Community College Campus Police Department.
Responsibilities include but are not limited to the following:

• Support the AVP of Finance by answering phone calls, scheduling appointments, filing, corresponding and interacting with other departments and external customers, routing documents for review and signatures, taking and generating meeting minutes, scheduling travel arrangements, and providing procurement support;
• Provide budget tracking, procurement support, and travel arrangements support to the Police Department;
• Serve as backup to the switchboard in answering and directing phone calls to the college;
• Manage, track, and process payments for service marks and trademark renewals with the VCCS;
• Create letters and notify effected parties about claim procedures; and
• With input from the AVP of Finance and the Chief of Police, this position will update regularly Incident Command Charts, Communication Listings, Continuity of Operations Plans (COOP) and Crisis and Emergency Management Plan (CEMP).

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.