Administrative Associate

You support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender. You will demonstrate a client-oriented, results- focused approach to interpreting the rules, procedures and guidelines in relation to HR, administration and finance, while providing support and guidance to the Country Office (CO) and UNFPA-supported projects.

You would be responsible for:

• Providing support on the operational aspects of programme/project inputs, including personnel, subcontracts, equipment, fellowships and other programme and project-related events to facilitate programme/ project delivery.
• Managing the recruitment and selection process, applying best practice HR approaches; advising managers and project personnel on contracting options; coordinating the performance appraisal process.
• Managing on boarding on new personnel, personnel leaves and attendance records; maintain the CO staffing table; maintain Consultant Monitoring Tools, schedule of contracts and timeliness.
• Participate in Human Resources Working Group (HRWG) and UN Local Salary Surveys.
• Implementing corporate systems and applications in support of administrative and human resource management and CO operations; creating procedures for effective management of UNFPA resources; and advising and training project staff.
• Managing procurement operations for office and project equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records.
• Involve the audit process and ensure follow up actions are taken up properly
• Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience: 

Education:  

• Completed Secondary Level Education required. First level university degree in business/public administration, management, economics or other related science desirable.

Knowledge and Experience: 

• Six (6) years of relevant experience in administration, Human Resources, finance or office management.
• Proficiency in current office software applications and corporate IT systems.

Languages: 

• Fluency in English and Lao is required.

Source: https://www.unfpa.org/jobs/re-advertisement-administrative-associate-g6-vientiane-capital-lao-pdr