Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University – Corpus Christi

Department

College of Business

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Learn more information here !

PURPOSE

The Administrative Associate IV works under general supervision and provides advanced administrative support work for the College of Business.

RESPONSIBILTIES

• Cross-train with Administrative Coordinator I in all areas of responsibility, including but not limited to:

  • lnterfolio (Promotion & Tenure, Faculty Annual Evaluations)

  • Events/Catering/SSC setups

  • Website updates

  • Social Media presence (Facebook, lnstagram, Linkedln)

  • Facilities/Maintenance

• Maintenance/Archiving of records

• Assist Dean’s Office personnel in handling office affairs by facilitating the efficient use of time and other personnel resources.

• Provide administrative support to department chairs.

  • Faculty/adjunct/teaching specialist search coordination

    • Administration of search processes

    • Campus visit scheduling/coordination for candidates

    • Scheduling search committee meetings

  • Textbook Adoption process assistance-tracking adoptions in Concierge, reporting to chairs

• Take minutes at faculty, faculty/staff, and other meetings as needed.

• Prepare correspondence, letters, memos, reports.

• Answer phone/oversee cobdeansoffice email address.

• Assist with coordination/management of COB events, faculty/staff meetings, Business Advisory and Accounting Advisory Council meetings, etc.

• Assist in logistical coordination of AACSB accreditation visits.

• Schedule conference rooms in COB.

• Assist in oversight of social media presence.

• Assist with ongoing supply inventory and annual asset inventory.

• Maintain copiers/supplies and inventory/order office supplies.

• Provide administrative support to COB committees/task forces as needed.

• Travel & Peard requests and expense reports as a backup to Business Coordinator Ill.

• Sending out NOA’s to faculty/adjuncts/teaching specialists via DocuSign and filing in appropriate location on l:drive and making updates to spreadsheets, as necessary as a backup to Business Coordinator Ill.

• Other duties as assigned.

​WHAT YOU WILL NEED

• High school diploma or GED.

• Four (4) years of related experience.

• Equivalent combination of education and experience: Associate‘s degree and two (2) years of related experience or Bachelor’s degree.

• Intermediate skills using Microsoft Office Suite (Teams, Outlook, Word, Excel, etc.) Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills. Strong interpersonal and organizational skills.

SALARY: $16.50 – $17.02/hourly ($34,320 – $35,400/annually, approximately)

• Salary is dependent upon education and/or experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.