Administrative Associate Manager, College of Business

Application instructions are located at the bottom of the page.  Please apply directly through the University of Montana’s career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College.  Do not apply through Indeed.com or use easy apply through Indeed.com*.

The College of Business invites applications for an Administrative Associate Manager to join their team. This position provides administrative support for the dean’s office in the operations of the college. In this role you will be the first point of contact for those entering the College, which requires a high level of confidentiality and thorough understanding of the College and University’s mission, programs, policies, and procedures. 

Responsibilities include but are not limited to:

• Developing and executing on-going special projects and assisting with the management of daily operations and routine tasks, including building management, planning, and execution of events.
• Creating social media content.
• Working closely with multiple departments across campus, donors, board members, and the community.
• Processing Procard, travel, non-PO payments, and administrative forms required for policies and procedures.
• This position may require occasional back-up for COB staff and work outside of normal business hours for events (scheduled in advance).

Required Skills

• Demonstrated proficiency in using Microsoft Office software applications, specifically Outlook, Word, Excel, Access, One-Note, and PowerPoint.
• Demonstrated experience in a professional office setting, including excellent customer service skills, reliability and punctuality.
• Ability to learn and use new technology and software as needed.
• Ability to communicate professionally and effectively in writing and orally with internal and external stakeholders.
• Ability to take initiative and work with little supervision, problem solve, and make sound decisions.
• Ability to work independently, collaboratively, and utilize time management skills to meet deadlines.
• Ability to maintain confidentiality.
• Excellent organizational, multi-tasking, and time management skills.

Minimum Required Experience

• High School diploma and three (3) years of closely related experience or an equivalent combination of education and experience.

Preferred Qualifications

• Bachelors’ degree or an equivalent combination of education and experience
• Knowledge of the Montana University System, organizational structure, and educational environments.

About the College of Business and UM

The College of Business creates transformative, integrated, and student-centric learning experiences, propelling our students to make immediate and sustained impact on business and society. We nurture our students’ innate work ethic to develop confident problem solvers and ethical decision makers. We pursue thought leadership and collectively create opportunities for a better life for our students, faculty, and staff.  The College is one of the largest professional academic units on campus and is accredited by the AACSB at the undergraduate and graduate levels.

The University of Montana is a flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.  The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Position Details

Position Title:                    Administrative Associate Manager

Position Number:              077640

Department:                       School of Business

Work Schedule:                 Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary:                                $22.374/hr. Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation:               FOCUS-MFPE

Probationary Period:        Six months minimum

Benefits Include :               Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran’s Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Sunday, March 3, 2024by 11:59 PM (Mountain Time)

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking “New Resume/CV” button.  Please do not apply through Indeed.com*.

A complete application Includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume – listing education and describing work experience.

Professional References – names and contact information for three (3) professional references.

*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application.  Applications may be removed from full consideration if they are not complete with materials listed above under the “How to Apply” section.  It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above. 

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Missoula, Montana, United States