Administrative Coordinator

tendersglobal.net

Job Description

To act as a Coordinator in the VP / DG / Director’s Office for coordinating various activities and streamlining the workflow.
To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees.
To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan.
To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures.
Draft various correspondence and reports for consideration of the Management.
Key Accountabilities:
  • Operational Planning:
  • Provide technical and analytical assistance to the VP/DG/Director in the annual planning of Complex / Directorate/ Department work and coordinated activities.
  • Coordinate periodic meetings of the Complex/Directorate/Department including preparation and issuance of Agenda and Minutes of Meetings.
  • Prepare response to all issues and proposals referred to the Complex/Directorate/Department for consideration.
  • Assist the VP/DG/Director in drafting proposals that will be submitted to the higher authority for approval.
Coordination & Follow-Up:
  • Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Complex / Directorate / Departments.
  • Assist in reviewing payment/disbursement requests and process them.
  • Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager.
Reporting & Communication:
  • Assist in covering the proceedings of the Department’s Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas.
  • Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation.
  • Assist the VP/DG/Director in preparing the periodic reports.
  • Administrative Support:
  • Maintain accurate and up-to-date calendar of the VP/DG/Director.
  • Coordinate the arrangement of travel and logistical requirements of the VP/DG/Director for missions and events.
  • Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.
Academic and professional qualifications:
  • Bachelor’s degree in Business Administration or any relevant filed.
  • Minimum 2 years of experience in the similar field, preferably in a multi-lateral development sector.
  • Experience of working with senior level executives.
Skills & Necessary Knowledge:
  • Advanced MS Office-Word, Excel & PowerPoint Skills
  • SAP ERP knowledge as a user.
  • Excellent drafting and report writing skills.
  • Excellent organising skills.
  • Excellent time management skills.
  • Multi-tasking skills
  • Diplomacy and Tact.
  • High level of confidentiality.
  • Able to work under pressure.
  • High level of dedication, willing to work long hours.
Languages:
  • English – Mandatory
  • Arabic – Preferred
  • French – Preferred

To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.
Leave a Comment
Share
7 months ago

Recent Posts

Digital Transformation – Operations Specialist/Senior Associate

tendersglobal.net Job Description About this position Digital Transformation is a game-changing opportunity to reinvent the IDB…

5 mins ago

Consultant International pour soutenir l’élaboration du document complet et la finalisation du processus de candidature à la plate-forme d’optimisation des équipements de la chaine du froid (CCEOP)

tendersglobal.net Pour aider les pays à renforcer les équipements de la chaine de froid du…

6 mins ago

Programme Specialist

tendersglobal.net Job Description The United Nations Educational, Scientific and Cultural Organization (UNESCO) contributes to peace…

6 mins ago

Deputy Representative Operations, (P-5) Fixed Term – Bangui, Central African Republic # 71615

tendersglobal.net The UNICEF Central African Republic (CAR) office is looking for a committed and creative…

6 mins ago

Programme Associate EPAD, (GS-6), Fixed Term, Brazzaville, Republic of the Congo, #112171

tendersglobal.net UNICEF Congo-Brazzaville is looking for a colleague passionate about children's rights, to support the…

6 mins ago

Project Officer – Timber Trade

tendersglobal.net Job Description JOB DESCRIPTIONThe Project Officer will be responsible for implementing the INL-funded "Timber…

6 mins ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.