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Administrative Coordinator

University of North Texas at Dallas

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Position Details
Position Information

UNT System Overview Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Administrative Coordinator
Department DAL-Dean of Students-520000
Job Location Dallas
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Commensurate with experience
Department Summary Student Engagement consists of Student Organizations, Fraternity & Sorority Life, Campus Recreation, Campus Activities, Leadership Development, and Transition Programs. These areas all work to create programs, opportunities, and experiences that will aid students in getting involved on campus, foster a sense of belonging, and persist through graduation.
Position Overview The University of North Texas at Dallas invites applications for the position of Administrative Coordinator.
The position is responsible for providing complex administrative support and customer oriented services for the Student Life department. Identifies and recommends improvements for administrative procedures, as necessary assignments vary from routine to complex and require some latitude and problem solving and interpretation of departmental and university guidelines.
Responsibilities of the position include, but are not limited to:
* Provides support to the office/area while being a resource to assist with the resolution of various administrative matters.
* Directly responsible for purchasing, and account reconciliation.
* Composes a variety of materials including correspondence, reports, and forms and meeting notes.
* Assists with the collection of data and analysis and the preparation of materials for meetings/ or events and provide assistance to the completion of reports.
* Orders and receives supplies and manages departmental inventory.
* Handles a variety of logistics including room scheduling, special events, and timely delivery of materials to stakeholders.
* Other duties as assigned.

Additional Posting Details

Minimum Qualifications Bachelor’s and one (1) year of related experience; or any equivalent combination of education, training, and experience
Knowledge, Skills and Abilities • Considerable knowledge of general office procedures and practices. 
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision.
• Knowledge of safe working procedures related to work performed.
Preferred Qualifications
  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to establish and maintain good working relationships.
  • Ability to communicate effectively orally and in writing.
  • Ability to work without close supervision.
Required License / Registration / Certification
Work Schedule Monday – Friday, 8:00 AM – 5:00 PM. After hours as needed.
Driving University Vehicle No
Security Sensitive This is a security sensitive position
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Coordinator
Physical Requirements Carrying, Driving, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Walking, Writing, Talk or Hear, Ability to communicate

Job Duties

o Prepare invoices, reports, memos, letters, financial statements; and prepare corporate documents, records and reports for approval.
o Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
o Coordinate office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping.Maintain and enter information into databases. Maintain inventory of purchases.
o Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records,
correspondence, or other material.
o Maintain and enter information into databases. Maintain inventory of purchases.
o Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine
inquiries.
o Proofread work done by others to check for correct spelling and grammar, ensure that company form at policy is followed, and recommend
revisions.
o Answer phone calls and direct calls to the appropriate parties or take messages.
o Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
o Coordinate off-site purchases for program and office supplies.

Posting Detail Information

Posting Number S7683P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/79602

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