Administrative Coordinator

POSITION OVERVIEW

Position title: Benioff Ocean Science Laboratory Administrative Coordinator

Salary range: The posted UC system-wide salary scales set the minimum pay determined by rank and step at appointment. See Table 36 for the salary range at UCSB. A reasonable estimate for this position is $59,727-$113,704. “Off-scale salaries” and other components of pay, i.e., a salary that is higher than the published system-wide salary at the designated rank and step, are offered when necessary to meet competitive conditions.

Percent time: 100%

Anticipated start: Position start date is negotiable and ideally anticipated to start in September 2024.

Position duration: The appointment is for one year from the start date with the possibility of reappointment, contingent upon performance and funding.

APPLICATION WINDOW

Open date: June 7, 2024

Next review date: Sunday, Jul 21, 2024 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Saturday, Nov 30, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

POSITION DESCRIPTION

The Benioff Ocean Science Laboratory (www.bosl.ucsb.edu) is an applied research center at the University of California Santa Barbara’s Marine Science Institute. The Benioff Ocean Science Laboratory team works to leverage the power of marine science and technology to develop and implement tangible solutions to a wide range of ocean problems.

We are seeking a highly-organized, detail-oriented Administrative Coordinator to take on a range of administrative responsibilities with professionalism in a fast-paced research environment. The Administrative Coordinator’s main duties will be to provide operational and administrative support to the Benioff Ocean Science Laboratory Director, staff researchers, and partners to achieve the Laboratory’s mission.

The Administrative Coordinator will have the following responsibilities:

• Independently manage and coordinate administrative functions of the Benioff Ocean Science Laboratory and its various projects
• Manage the Director’s schedule, travel planning, and expense reimbursements
• Manage administrative duties associated with the Laboratory’s diversity, equity, inclusion, and justice programs, such as a diversity in marine science mentorship program
• Plan and execute events and workshops
• Track expense and budget data, and share reports with the Director
• Communicate and coordinate effectively and accurately with partners and stakeholders
• Support short- and long-term organizational planning
• Liaise with UCSB campus administrators to execute contracts and agreements, and work with contractors and service providers as required by specific projects
• Assist with recruitment of staff and student interns
• Manage the operations, finances, and administrative duties of a research laboratory affiliated with the Benioff Ocean Science Laboratory
• Maintain Benioff Ocean Science Laboratory website and Director’s lab website

This appointment includes a competitive benefits package with medical, dental and vision insurance and a UC retirement plan. Salary is commensurate with the applicant’s qualifications and experience.

The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position.

Department: https://msi.ucsb.edu/

QUALIFICATIONS

Basic qualifications (required at time of application)

An Associate’s degree in administration, communications, biology, environmental science, or other related field is required at the time of application.

Additional qualifications (required at time of start)

At least 1 year of executive assistant, administrative assistant, project management or related experience is required at the time of appointment.

Preferred qualifications

• Experience developing and managing project or programmatic budgets
• Excellent written and verbal communication skills
• Experience working in a science setting in academia, non-governmental organizations, government, or private industry
• Excellent computer skills including fluency in Google Suite and Concur
• Experience planning and executing events and meetings
• The ability to balance multiple tasks while maintaining a high level of accuracy, organization, and professionalism
• Interest in oceans, science, technology, or conservation; however, no formal experience in these fields is required
• Understanding and acceptance of diversity, equity and inclusion in the workplace

ABOUT UC SANTA BARBARA

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

JOB LOCATION

Santa Barbara, CA UCSB