Administrative Coordinator

Position Title: Administrative Coordinator/Conservation Department

Location: Remote (USA)

Salary: $49,000- $54,000

Status: Full-time, salaried, exempt 

Reports to: Director of Conservation Programs 

To ensure your application is reviewed: Please submit a resume and cover letter. Applications missing a cover letter will not be considered.

ABOUT US:

Since 1988, Rainforest Trust has been safeguarding imperiled tropical habitats and saving endangered species by establishing protected areas in partnership with local organizations and communities. With our partners, we have protected more than 51 million acres of vital habitat across Latin America, Africa, Asia and the Pacific. Rainforest Trust is a 501c3 nonprofit organization that relies upon the generous support of the public to successfully implement our important conservation action.

HOW YOU’LL CONTRIBUTE TO OUR MISSION:

• Provide support to the conservation team on various aspects related to the operations of the department and internal communications needs.
• Supported the development of materials for board and donor reports.
• Support in producing and managing project agreements and all associated aspects. Including creating and updating departmental templates in the Asana project management tool and ensuring all tasks are well-coordinated and tracked efficiently.
• Arrange and coordinate both internal and external meetings, ensuring all logistics are managed smoothly.
• Provide support with travel arrangements, including booking and itinerary management.
• Ensuring that information in the conservation database is accurate and up to date.
• Ensure that departmental SOPs are up to date, standardized, and streamlined for efficiency.

TO SUCCEED IN THIS ROLE, WE’RE HOPING YOU’LL HAVE:

• Strong administrative experience. We are hoping you have strong expertise in understanding and manipulating budget documents. We also hope you can quickly learn how to effectively and resourcefully fill out grant templates. In addition, you possess the ability to craft materials tailored for external audiences with ease, experience with arranging and coordinating international travel, and strong writing and communication skills. Lastly, you will need to have strong analytical skills to translate a process into written documentation such as SOPs.
• Strong project and time management skills. You can prioritize tasks (for yourself and others) and manage stakeholders so that multiple projects can be completed effectively, simultaneously, and on time. You can effectively “manage up” by understanding work priorities, anticipating the needs of your supervisor, and taking proactive steps to address them. You also possess the ability to collaborate effectively with teams to produce high-quality results.
• Strong technical skills. You’ll need a strong working competency with Google Suite software and the ability to learn new project management software quickly. Experience with Asana is desired. You possess a proven track record in managing data and databases, ensuring their accuracy. We are hoping you can run and design operational systems efficiently.

EQUAL OPPORTUNITY EMPLOYER

Rainforest Trust values the diversity of our planet and environment and wants our team to reflect the richness of the global population we serve. We believe that striving to maintain a demographically diverse workforce where employees are treated equitably and feel a strong sense of inclusion is not only an ethical imperative but also a key driver of innovation and excellence, enhancing our ability to fulfill our mission of conserving and protecting our natural environment.  

We put this belief into action by striving to apply a diversity, equity, and inclusion lens to every aspect of employment, from how we hire and recruit, to how we determine compensation and benefits, to the training and development we offer, and the working conditions we create. 

Research shows that while cis-men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks (especially groups that are underrepresented in the conservations field) tend to only apply when they check every box. So if you think you have what it takes, but don’t necessarily meet every single qualification, please still get in touch. We’d love to have a chat and see if you could be a great fit!

We are an equal-opportunity employer and give all qualified applicants consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. 

WORKING CONDITIONS AND TRAVEL REQUIREMENTS

Rainforest Trust is a remote-first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Warrenton, VA and/or Washington DC. 

Occasional national and/or international travel may be required for organizational meetings and other events. 

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information. 

ANTICIPATED SALARY 

The salary range for this position is $49,000- $54,000 commensurate with experience. This base compensation range represents the anticipated low and high range of wages for this position. Actual salaries will vary and will be based on various factors, such as the candidate’s location, qualifications, skills, competencies, and proficiency for the role. Information on other benefits may be found on our Careers Page.