Administrative Coordinator

https://www.coastalrcd.org/career-opportunities 

This position will report to the Executive Director and will assist with a broad range of tasks that support the backbone of the organization, primarily focusing on fiscal administration, general administration and supporting meetings of the Board of Directors. The Administrative Coordinator will work closely with the Accounting and Grants Manager. The position is full time, 40 hours per week, non-exempt and hourly with opportunities for remote work. We will train you in our systems and procedures.

Primary Duties and Responsibilities

The Administrative Coordinator will provide support in the following areas:

Fiscal administration (55% of time)

• Assist with accounts payable
• Assist the Accounting Manager with invoice scanning
• Create spreadsheets when needed
• Help with maintenance of grant binders
• Assist with bank reconciliations
• General accounting duties, as needed
• Process checks that arrive via mail

General administration (45% of time)

• Schedule and coordinate meetings, take meeting minutes
• Receive and manage mail, answer phones and distribute messages
• File and organize hard copy and electronic documents
• Track, order, maintain, and/or manage office supplies
• Maintain office equipment, e.g. copier/printer, Wi-Fi
• Assist with communication efforts, including newsletter, web page and social media
• Manage document storage process, equipment inventory and records retention
• Assist with special projects, e.g. updating policies and procedures, ordering equipment
• Assist with safety program and training

Public Meetings (5% of the time)

• Prepare and distribute Board of Directors meeting materials, attend meetings, prepare draft meeting minutes, post documents on website
• Support Executive Director with Board of Directors needs such as annual training, ethics forms, etc.
• Other duties as assigned